How To Fix RU540 - Confirmation terminated due to incorrect actual costs

SAP Error Message - Details

• Message type: E = Error

• Message class: RU - Messages for order completion confirmation

• Message number: 540

• Message text: Confirmation terminated due to incorrect actual costs

What causes this issue?

Actual costs posting is connected with this confirmation. However,
errors occured when these actual costs were posted.

System Response

Your settings in the Customizing specify that the confirmation should
be terminated if these errors occur.

How to fix this error?

Check the settings in the Customizing. If you want the confirmation to
be saved regardless of the incorrect actual costs, delete the
"termination of confirmation if incorrect actual costs" indicator.
<DS:TRAN.OPK4>Execute function</> for PP/PI orders
<DS:TRAN.OIOR>Execute function</> for PM/SM orders
<DS:TRAN.OPST>Execute function</> for PS networks

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RU540 - Confirmation terminated due to incorrect actual costs ?

  The SAP error message RU540, which states "Confirmation terminated due to incorrect actual costs," typically occurs during the confirmation process in production or project systems when the actual costs associated with a production order or activity are not matching the expected or planned costs. This can happen for various reasons, including discrepancies in cost calculations, incorrect settings, or data entry errors.
  Causes of RU540 Error
  
  Cost Variance: The actual costs incurred during the confirmation process exceed the planned costs, leading to a mismatch.
  Incorrect Master Data: Issues with the master data, such as incorrect cost center assignments, activity types, or material master data.
  Incomplete or Incorrect Configuration: Configuration settings in the controlling (CO) module or production planning (PP) module may not be set up correctly.
  Missing or Incorrect Cost Estimates: If the cost estimates for the production order are not updated or are incorrect, it can lead to this error.
  Currency Issues: If there are currency conversion issues or discrepancies between the transaction currency and the controlling area currency.
  Data Entry Errors: Manual entry errors during the confirmation process can lead to incorrect actual costs being recorded.
  
  Solutions to RU540 Error
  
  Check Cost Estimates: Review the cost estimates for the production order or activity. Ensure that they are up to date and accurately reflect the expected costs.
  Review Master Data: Verify the master data related to the production order, including cost centers, activity types, and material master data. Correct any discrepancies found.
  Analyze Variances: Use transaction codes like COGI or CO03 to analyze the variances between planned and actual costs. This can help identify the root cause of the issue.
  Configuration Review: Check the configuration settings in the controlling and production planning modules to ensure they are set up correctly.
  Currency Settings: Ensure that the currency settings are consistent and that there are no discrepancies in currency conversion.
  Reprocess Confirmation: After addressing the underlying issues, attempt to reprocess the confirmation. This can often resolve the error if the root cause has been fixed.
  Consult Documentation: Refer to SAP documentation or notes related to the RU540 error for any specific guidance or patches that may be applicable.
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CO03 (Display Production Order), COGI (Postprocessing of Goods Movement), and CO02 (Change Production Order) to help diagnose and resolve the issue.
  SAP Notes: Check SAP Notes for any known issues or updates related to the RU540 error. SAP frequently releases notes that address specific error messages and provide solutions.
  User Forums and Communities: Engage with SAP user communities or forums where similar issues may have been discussed. Other users may have encountered the same error and can provide insights or solutions.
  
  By systematically addressing the potential causes and following the suggested solutions, you should be able to resolve the RU540 error and successfully complete the confirmation process.