How To Fix RSRD523 - Recipient determination: A variant is required for control query

SAP Error Message - Details

• Message type: E = Error

• Message class: RSRD - Report Dissemination

• Message number: 523

• Message text: Recipient determination: A variant is required for control query

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message RSRD523 - Recipient determination: A variant is required for control query ?

  The SAP error message RSRD523, which states "Recipient determination: A variant is required for control query," typically occurs in the context of SAP Business Intelligence (BI) or SAP Business Warehouse (BW) when you are trying to schedule or send a report via email or another distribution method, and the system cannot determine the appropriate recipient because a required variant is missing.
  Cause:
  
  Missing Variant: The error usually indicates that a variant for the control query is not defined. Variants are used to store specific selections or parameters for queries, and if the system cannot find a variant, it cannot proceed with the distribution.
  Incorrect Configuration: The configuration for the report or the scheduling process may not be set up correctly, leading to the inability to determine recipients.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access the variant or the report.
  
  Solution:
  
  
  Define a Variant:
  
  Go to the query in the SAP BW system.
  Execute the query and set the desired parameters.
  Save the parameters as a variant by using the "Save as Variant" option.
  Ensure that the variant is set as the default or is specified in the scheduling options.
  
  
  
  Check Scheduling Settings:
  
  When scheduling the report, ensure that you have selected the correct variant in the scheduling options.
  Verify that the recipient settings are correctly configured.
  
  
  
  Review Authorizations:
  
  Check if the user has the necessary authorizations to access the variant and the report.
  If needed, consult with your SAP security team to ensure that the user has the appropriate roles and permissions.
  
  
  
  Test the Query:
  
  Run the query manually with the defined variant to ensure that it works as expected before scheduling it for distribution.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for additional guidance on setting up variants and scheduling reports.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with transaction codes like RSRT (for executing queries) and RSZC (for managing variants) to help in troubleshooting.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to resolve the RSRD523 error and successfully schedule or distribute your report.