How To Fix RSOD116 - Not all selected documents are displayed. This is due to authorizations.

SAP Error Message - Details

• Message type: E = Error

• Message class: RSOD - Messages for Document Link

• Message number: 116

• Message text: Not all selected documents are displayed. This is due to authorizations.

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

Only those documents for which you have authorization are displayed.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RSOD116 - Not all selected documents are displayed. This is due to authorizations. ?

  The SAP error message RSOD116 indicates that not all selected documents are displayed due to authorization issues. This typically occurs when a user attempts to access documents or data for which they do not have the necessary permissions. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Authorization Restrictions: The user does not have the required authorizations to view certain documents or data sets. This can be due to missing roles or authorizations in their user profile.
  Document Status: Some documents may be restricted based on their status (e.g., archived, deleted, or in a specific workflow state).
  Data Segmentation: The system may be configured to restrict access to certain data segments based on user roles or organizational units.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check which authorizations are missing. This will provide insight into what specific authorizations the user lacks.
  Review the user’s roles and profiles in transaction code SU01 (User Maintenance) to ensure they have the necessary permissions.
  
  
  
  Role Adjustment:
  
  If the user lacks the required roles, work with your SAP security team to assign the appropriate roles that include the necessary authorizations for accessing the documents.
  Ensure that the roles are properly configured to include the necessary authorization objects related to the documents in question.
  
  
  
  Authorization Object Review:
  
  Identify the relevant authorization objects that control access to the documents. Common objects include S_TABU_DIS for table access and S_USER_AUTH for user authorizations.
  Ensure that the user has the necessary values assigned to these objects.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or internal guidelines regarding authorization management to understand the specific requirements for accessing the documents in question.
  
  
  
  Testing:
  
  After making changes to the user’s roles or authorizations, have the user log out and log back in to test if the issue is resolved.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SU01: User Maintenance
  SU53: Display Authorization Check
  PFCG: Role Maintenance
  
  
  Authorization Concepts: Familiarize yourself with SAP’s authorization concept, including roles, profiles, and authorization objects.
  Security Audit: Regularly conduct security audits to ensure that users have the appropriate access levels and that there are no unnecessary restrictions.
  
  By following these steps, you should be able to resolve the RSOD116 error and ensure that users have the necessary access to the documents they need. If issues persist, consider reaching out to your SAP Basis or security team for further assistance.