How To Fix RSBOLAP025 - Result set of the selector (char. &1) is greater than &2 entries.

SAP Error Message - Details

• Message type: E = Error

• Message class: RSBOLAP -

• Message number: 025

• Message text: Result set of the selector (char. &1) is greater than &2 entries.

To avoid performance and memory bottlenecks on client side it's highly
recommend to limit the F4 selection of the characteristic &1 to &2
entries or to enable the automatic limitation.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

For further details please check SAP Note 1938365.
The selections have not been changed.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RSBOLAP025 - Result set of the selector (char. &1) is greater than &2 entries. ?

  The SAP error message RSBOLAP025 indicates that the result set of a selector (characteristic) exceeds the maximum number of entries allowed. This typically occurs in the context of SAP BW (Business Warehouse) when querying data, especially when using characteristics that return a large number of values.
  Cause:
  The error is triggered when the number of entries returned by a characteristic in a query exceeds the predefined limit set in the system. This limit is often set to prevent performance issues and excessive memory usage when processing large datasets.
  Solution:
  To resolve the error, you can consider the following approaches:
  
  
  Limit the Result Set:
  
  Modify the query to limit the number of entries returned. This can be done by applying filters or restricting the selection criteria to reduce the number of results.
  
  
  
  Adjust the Query Design:
  
  Review the design of the query and see if you can optimize it. For example, you might want to aggregate data or use different characteristics that yield fewer results.
  
  
  
  Increase the Limit:
  
  If appropriate, you can increase the limit for the number of entries returned. This can be done by adjusting the settings in the BW system. However, this should be done with caution, as it may lead to performance issues.
  
  
  
  Use Variables:
  
  Implement variables in your query to allow users to specify criteria dynamically, which can help in reducing the number of entries returned.
  
  
  
  Check for Data Issues:
  
  Sometimes, the issue may arise due to data inconsistencies or unexpected data volumes. Ensure that the data being queried is as expected and does not contain anomalies.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the specific version of BW you are using for any additional configuration options or best practices.
  
  
  
  Related Information:
  
  Transaction Codes: You may want to use transaction codes like RSRT (Query Monitor) to analyze the query and its performance.
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional guidance.
  Performance Considerations: Always consider the performance implications of increasing limits or modifying queries, especially in production environments.
  
  By following these steps, you should be able to address the RSBOLAP025 error effectively.