How To Fix RSBOLAP023 - Result set too large. Data procurement restricted by configuration.

SAP Error Message - Details

• Message type: E = Error

• Message class: RSBOLAP -

• Message number: 023

• Message text: Result set too large. Data procurement restricted by configuration.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message RSBOLAP023 - Result set too large. Data procurement restricted by configuration. ?

  The SAP error message RSBOLAP023 indicates that the result set generated by a query is too large, and data procurement is restricted by configuration settings. This typically occurs in SAP BW (Business Warehouse) or SAP BW/4HANA environments when the system is unable to handle the volume of data being requested due to predefined limits.
  Cause:
  
  Result Set Size: The query is attempting to return a result set that exceeds the maximum size allowed by the system configuration.
  Configuration Settings: There are specific settings in the SAP BW system that limit the amount of data that can be retrieved in a single query execution. This is often done to prevent performance issues and to manage memory usage.
  Query Design: The design of the query may be such that it inherently requests a large volume of data, possibly due to the selection criteria or the number of characteristics and key figures included.
  
  Solution:
  
  
  Adjust Query Settings:
  
  Limit the Data: Modify the query to limit the amount of data being retrieved. This can be done by applying filters, reducing the time period, or limiting the number of characteristics and key figures.
  Use Aggregation: If applicable, consider using aggregated data instead of detailed data to reduce the size of the result set.
  
  
  
  Configuration Changes:
  
  Increase Result Set Limits: If appropriate, consult with your SAP Basis or BW administrator to review and potentially increase the configuration settings that limit the result set size. This can be done in the BW system settings, but it should be approached with caution to avoid performance degradation.
  Check Settings in RSADMIN: Use transaction code RSADMIN to check and adjust parameters related to data retrieval limits.
  
  
  
  Performance Optimization:
  
  Optimize the Query: Review the query design for optimization opportunities. This may include indexing, using appropriate data sources, or restructuring the query to improve performance.
  Use BEx Analyzer: If using BEx Analyzer, consider using the "Data Preview" option to test smaller data sets before executing the full query.
  
  
  
  Paging: If the query is expected to return a large amount of data, consider implementing paging in the report or application that consumes the data, allowing users to retrieve data in smaller chunks.
  
  
  Related Information:
  
  SAP Notes: Check for relevant SAP Notes that may provide additional guidance or updates related to this error message.
  Documentation: Review SAP BW documentation for best practices on query design and performance tuning.
  Monitoring Tools: Use SAP BW monitoring tools to analyze query performance and identify bottlenecks or issues with data retrieval.
  
  By addressing the cause of the error and implementing the suggested solutions, you should be able to resolve the RSBOLAP023 error and improve the performance of your queries in SAP BW.