How To Fix RP431 - Gap between previous and subsequent absence

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 431

• Message text: Gap between previous and subsequent absence

What causes this issue?

You have replaced one absence type in table T554M by another. When
absences are recalculated, there will be a gap between these two
absence types.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The system displays a warning.

How to fix this error?

To close a gap, recalculate these absences again.
To create a gap, press Enter.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RP431 - Gap between previous and subsequent absence ?

  The SAP error message RP431, which states "Gap between previous and subsequent absence," typically occurs in the context of absence management within the SAP Human Capital Management (HCM) module. This error indicates that there is a discontinuity in the absence records for an employee, meaning that there is a gap between two absence periods that should be continuous.
  Cause:
  
  Absence Overlap: The absence records for an employee may not be properly aligned, leading to gaps. For example, if an employee has an absence from January 1 to January 10 and another absence starting from January 15, the system will flag this as a gap.
  Incorrect Absence Entry: Manual entry errors or incorrect data input can lead to gaps in absence records.
  Absence Type Configuration: Certain absence types may have specific rules that require them to be continuous or overlapping, and if these rules are violated, the error may occur.
  Date Range Issues: The start and end dates of the absence records may not be set correctly, leading to gaps.
  
  Solution:
  
  Review Absence Records: Check the employee's absence records in the system to identify the gaps. Look for any missing entries or incorrect dates.
  Correct Absence Entries: If you find any discrepancies, correct the absence entries to ensure that they are continuous. For example, if an absence ends on January 10, the next absence should start on January 11 or earlier.
  Adjust Absence Types: If the absence types have specific rules, ensure that they are configured correctly in the system. You may need to consult with your SAP HCM administrator or HR team to adjust these settings.
  Use Transaction Codes: Use relevant transaction codes (like PA30 for maintaining HR master data) to make the necessary adjustments to the absence records.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on managing absence records and resolving related errors.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on absence management.
  Training and Documentation: Ensure that HR personnel are trained on proper absence entry procedures to minimize the occurrence of such errors in the future.
  System Configuration: Regularly review the configuration of absence types and rules in the SAP system to ensure they align with organizational policies and legal requirements.
  
  If the issue persists after following these steps, it may be beneficial to consult with SAP support or your internal IT team for further assistance.