How To Fix RP428 - Maximum duration of absence &1 exceeded, end date &2 recommended

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 428

• Message text: Maximum duration of absence &1 exceeded, end date &2 recommended

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message RP428 - Maximum duration of absence &1 exceeded, end date &2 recommended ?

  The SAP error message RP428 "Maximum duration of absence &1 exceeded, end date &2 recommended" typically occurs in the context of managing employee absences in the SAP Human Capital Management (HCM) module. This error indicates that the duration of an absence being recorded exceeds the maximum limit set in the system for that type of absence.
  Cause:
  
  Configuration Settings: The maximum duration for specific absence types (like sick leave, vacation, etc.) is defined in the system configuration. If an employee tries to record an absence that exceeds this limit, the error will be triggered.
  Incorrect Data Entry: The user may have entered an incorrect end date for the absence, leading to a duration that exceeds the allowed maximum.
  Policy Changes: Changes in company policy regarding absence durations may not have been updated in the SAP system.
  
  Solution:
  
  
  Check Configuration: Review the configuration settings for absence types in the SAP system. This can be done by navigating to the relevant configuration path in the SAP HCM module (usually under "Time Management" settings).
  
  Transaction codes like SPRO can be used to access the configuration settings.
  Look for settings related to "Absence Types" and verify the maximum duration settings.
  
  
  
  Adjust Absence Dates: If the absence dates entered are incorrect, adjust them to ensure they fall within the allowed maximum duration. The error message usually suggests a recommended end date, which can be used to correct the entry.
  
  
  Consult HR Policies: If there have been recent changes to HR policies regarding absence durations, ensure that these changes are reflected in the SAP configuration.
  
  
  User Training: Provide training to users on how to correctly enter absence data and understand the implications of maximum duration settings.
  
  
  Custom Development: If the business needs require a longer absence duration than what is currently configured, consider discussing with your SAP functional team about the possibility of adjusting the configuration or implementing custom solutions.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and PT50 (Time Evaluation).
  Documentation: Review SAP documentation or help files related to Time Management and Absence Management for more detailed guidance on configuring absence types and handling errors.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error message.
  
  By following these steps, you should be able to resolve the RP428 error and ensure that absence records are correctly processed in the SAP system.