How To Fix RP357 - First payment date &1 must fall within validitiy time period of record

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 357

• Message text: First payment date &1 must fall within validitiy time period of record

What causes this issue?

The first payment date must come within the validity period of the
record. It would not make sense to enter anything else. The record is
valid from &V2& to &V3&, the payment date id &V1&. It therefore does
not come within the validity period.

System Response

The entry is not allowed.

How to fix this error?

Check your entry and correct either the validity period or the payment
date.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RP357 - First payment date &1 must fall within validitiy time period of record ?

  The SAP error message RP357, which states "First payment date &1 must fall within validity time period of record," typically occurs in the context of payroll processing or when managing employee payment records. This error indicates that the specified first payment date does not fall within the valid time frame of the employee's payment record.
  Cause:
  
  Invalid Date Entry: The first payment date entered does not match the validity period of the employee's payment record. This could happen if the date is set before the start date of the employee's contract or after the end date.
  Data Maintenance Issues: Changes in employee data (like contract changes, payment type changes, etc.) may not have been properly updated in the system.
  Configuration Issues: There may be issues with the configuration of the payroll or payment records in the SAP system.
  
  Solution:
  
  Check the Validity Period: Verify the validity period of the employee's payment record. You can do this by navigating to the relevant infotype (e.g., Infotype 0008 for Basic Pay) and checking the start and end dates.
  Adjust the First Payment Date: If the first payment date is incorrect, update it to a date that falls within the valid period of the employee's record.
  Review Employee Data: Ensure that all relevant employee data is correctly maintained and that there are no discrepancies in the infotypes related to payroll.
  Consult with HR/Payroll Team: If you are unsure about the correct dates or how to proceed, consult with your HR or payroll team for guidance.
  Check Configuration: If the issue persists, it may be necessary to review the configuration settings in the SAP system related to payroll and payment processing.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as 0008 (Basic Pay), 0000 (Actions), and 0001 (Organizational Assignment) to understand the employee's payment structure.
  Transaction Codes: Use transaction codes like PA30 (Maintain HR Master Data) to view and edit employee records.
  Documentation: Refer to SAP documentation or help files for detailed information on handling payroll errors and managing employee payment records.
  
  By following these steps, you should be able to resolve the RP357 error and ensure that the first payment date is correctly set within the valid time period of the employee's record.