How To Fix RP340 - Delete/change not executable because leave type already deducted

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 340

• Message text: Delete/change not executable because leave type already deducted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message RP340 - Delete/change not executable because leave type already deducted ?

  The SAP error message RP340, which states "Delete/change not executable because leave type already deducted," typically occurs in the context of managing employee leave records in the SAP Human Capital Management (HCM) module. This error indicates that the leave type you are trying to delete or change has already been deducted from the employee's leave balance, making it impossible to modify the record without addressing the deductions first.
  Cause:
  
  Leave Already Processed: The leave request has already been processed, and the leave days have been deducted from the employee's leave balance.
  Time Evaluation: The time evaluation process has already taken place, which means that the leave type is now part of the employee's time data.
  Incorrect Sequence of Actions: Attempting to delete or change a leave record without first reversing or adjusting the deductions.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  Check Leave Balances: Verify the employee's leave balances to confirm that the leave type in question has indeed been deducted.
  Reversal of Leave: If you need to change or delete the leave record, you may need to reverse the leave request first. This can typically be done through the following steps:
  
  Navigate to the leave management transaction (e.g., PA30 for infotype maintenance).
  Locate the leave record you want to reverse.
  Use the appropriate action to reverse the leave (e.g., "Delete" or "Change" depending on your requirements).
  
  
  Adjust Time Evaluation: If the time evaluation has already been processed, you may need to run a retroactive time evaluation to adjust the leave balances after making changes.
  Consult with HR: If you are unsure about the process or if the leave is part of a complex payroll or HR process, consult with your HR department or SAP support team for guidance.
  
  Related Information:
  
  Infotypes: The leave types are usually managed in specific infotypes (e.g., Infotype 2001 for Absences).
  Time Management: Understanding how time management and leave types work in SAP HCM is crucial for troubleshooting these issues.
  Authorization: Ensure that you have the necessary authorizations to make changes to leave records.
  Documentation: Refer to SAP documentation or help files for detailed instructions on managing leave types and handling errors.
  
  By following these steps, you should be able to resolve the RP340 error and manage leave records effectively in SAP.