How To Fix RP258 - Results list is incomplete due to missing authorization

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 258

• Message text: Results list is incomplete due to missing authorization

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message RP258 - Results list is incomplete due to missing authorization ?

  The SAP error message RP258, which states "Results list is incomplete due to missing authorization," typically occurs when a user attempts to execute a report or transaction but lacks the necessary authorizations to view all the data or results. This can happen in various SAP modules, particularly in HR-related transactions.
  Cause:
  
  Missing Authorizations: The user does not have the required authorizations for certain objects or data elements that are part of the report or transaction.
  Role Configuration: The user's assigned roles may not include the necessary permissions to access specific data or execute certain functions.
  Data Restrictions: There may be restrictions based on organizational units, personnel areas, or other criteria that limit the data a user can see.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check which authorizations are missing. This transaction provides a detailed analysis of the authorization check that failed.
  Review the authorization objects that are relevant to the transaction or report being executed.
  
  
  
  Role Adjustment:
  
  If you have the necessary administrative rights, you can adjust the user's roles and authorizations using transaction code PFCG (Profile Generator).
  Ensure that the user has the appropriate roles assigned that include the necessary authorizations for the report or transaction.
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to change roles or authorizations, contact your SAP security team or administrator. Provide them with the details from the SU53 analysis to help them understand what needs to be adjusted.
  
  
  
  Testing:
  
  After adjustments are made, have the user re-execute the transaction or report to confirm that the issue has been resolved.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the specific authorization objects related to the transaction or report. Common objects in HR include P_ORGIN, P_PERNR, and P_TCODE.
  Documentation: Review SAP documentation or internal guidelines regarding user roles and authorizations to ensure compliance with security policies.
  Training: Consider training sessions for users to understand how to navigate authorization issues and the importance of proper role assignments.
  
  By following these steps, you should be able to resolve the RP258 error and ensure that users have the necessary access to perform their tasks effectively.