How To Fix RMPS_AUTH004 - Distribution list &1 has status inactive for use in access lists

SAP Error Message - Details

• Message type: E = Error

• Message class: RMPS_AUTH - Authorization Control in Records Management

• Message number: 004

• Message text: Distribution list &1 has status inactive for use in access lists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message RMPS_AUTH004 - Distribution list &1 has status inactive for use in access lists ?

  The SAP error message RMPS_AUTH004 indicates that a distribution list you are trying to use in access lists is currently inactive. This can occur in various SAP modules, particularly in the context of authorization management and role assignments.
  Cause:
  The primary cause of this error is that the distribution list specified (denoted by &1 in the error message) is not active. This can happen for several reasons:
  
  The distribution list was manually set to inactive by an administrator.
  The distribution list may have been deleted or not properly configured.
  There may be a system or configuration issue that has caused the distribution list to become inactive.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Status of the Distribution List:
  
  Go to the relevant transaction in SAP (e.g., SU01 for user management or PFCG for role maintenance).
  Look for the distribution list in question and check its status. 
  
  
  
  Activate the Distribution List:
  
  If the distribution list is inactive, you will need to activate it. This can typically be done in the same transaction where you checked its status.
  Ensure that the distribution list is correctly configured and contains the necessary users or roles.
  
  
  
  Review Authorization Settings:
  
  Ensure that the users or roles associated with the distribution list have the appropriate authorizations to access the required resources.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific instructions on managing distribution lists and access lists in your version of SAP.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support for further assistance. They can provide guidance based on your specific system configuration.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  PFCG: Role Maintenance
  SU01: User Maintenance
  SU10: Mass User Maintenance
  
  
  Authorization Concepts:
  
  Understanding how authorization objects, roles, and profiles work in SAP can help in troubleshooting similar issues.
  
  
  SAP Notes:
  
  Check for any relevant SAP Notes that might address known issues or provide additional guidance on managing distribution lists.
  
  
  
  By following these steps, you should be able to resolve the RMPS_AUTH004 error and ensure that your distribution list is active for use in access lists.