How To Fix RM785 - User wants to limit selection further

SAP Error Message - Details

• Message type: E = Error

• Message class: RM - Messages for Repetitive Manufacturing

• Message number: 785

• Message text: User wants to limit selection further

What causes this issue?

A high volumn of data records were found to suit your selection
criteria meaning that the formatting of the results would take a long
time. Therefore, the system displayed a dialog box in which you can
decide whether you want to restrict your selection further.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Fill in additional selection fields to reduce the number of data
records. If you do not want to restrict the selection further, choose
"Proceed" in the dialog box.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RM785 - User wants to limit selection further ?

  The SAP error message RM785 ("User wants to limit selection further") typically occurs when a user attempts to execute a report or transaction that retrieves a large dataset, and the system prompts for further selection criteria to narrow down the results. This is a safeguard to prevent performance issues and ensure that the user receives manageable output.
  Cause:
  
  Large Dataset: The primary cause of this error is that the initial selection criteria provided by the user result in a dataset that exceeds the system's threshold for processing.
  System Settings: SAP has built-in limits to prevent excessive data retrieval, which can lead to performance degradation.
  User Authorization: Sometimes, the error can also be related to user authorization settings that restrict access to certain data.
  
  Solution:
  To resolve the RM785 error, you can take the following steps:
  
  
  Refine Selection Criteria:
  
  Go back to the selection screen and add more specific criteria to limit the dataset. This could include date ranges, specific document types, or other relevant filters.
  
  
  
  Use Additional Filters:
  
  If applicable, use additional filters or parameters that can help narrow down the results. For example, if you are running a report on sales orders, you might filter by customer, sales organization, or order status.
  
  
  
  Check User Authorizations:
  
  Ensure that the user has the necessary authorizations to access the data. If there are restrictions, consult with your SAP security team to adjust the authorizations as needed.
  
  
  
  Consult SAP Documentation:
  
  Review the specific report or transaction documentation for any additional guidance on selection criteria and limitations.
  
  
  
  System Configuration:
  
  If you frequently encounter this issue, it may be worth discussing with your SAP Basis team to see if the system settings can be adjusted to accommodate larger datasets, though this should be done with caution to avoid performance issues.
  
  
  
  Related Information:
  
  Transaction Codes: The error can occur in various transactions and reports, so the specific transaction code you are using may provide additional context.
  SAP Notes: Check SAP Notes for any known issues or patches related to the specific report or transaction you are using.
  Performance Monitoring: If this error is common in your environment, consider monitoring system performance and user activity to identify patterns that may help in optimizing report execution.
  
  By following these steps, you should be able to address the RM785 error and successfully execute your report or transaction with the desired data.