How To Fix RFM_MM_PUR_PC023 - Principal purchase agreement &2 can't be used for item &1. See long text.

SAP Error Message - Details

• Message type: E = Error

• Message class: RFM_MM_PUR_PC -

• Message number: 023

• Message text: Principal purchase agreement &2 can't be used for item &1. See long text.

What causes this issue?

You have entered a principal purchase agreement whose validity end date
&V3& is not on or after the contract validity end date &V4&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a principal purchase agreement whose validity end date is on or
after the contract validity end date.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RFM_MM_PUR_PC023 - Principal purchase agreement &2 can't be used for item &1. See long text. ?

  The SAP error message RFM_MM_PUR_PC023 indicates that a principal purchase agreement cannot be used for a specific item in a purchasing document. This error typically arises in the context of procurement processes when there is an attempt to reference a purchase agreement that is not applicable to the item in question.
  Cause:
  The error can occur due to several reasons, including:
  
  Item Category Mismatch: The item category of the line item in the purchase order may not be compatible with the principal purchase agreement.
  Material Master Data: The material associated with the item may not be linked to the purchase agreement or may not meet the criteria defined in the agreement.
  Agreement Validity: The principal purchase agreement may not be valid for the specific material or may have expired.
  Plant or Vendor Restrictions: The agreement may be restricted to certain plants or vendors, and the item does not meet these criteria.
  Inconsistent Data: There may be inconsistencies in the data between the purchase order and the purchase agreement.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  Check Item Category: Ensure that the item category of the purchase order line item is compatible with the principal purchase agreement.
  Review Material Master: Verify that the material master data for the item is correctly set up and that it is linked to the principal purchase agreement.
  Validate Agreement: Check the validity of the principal purchase agreement. Ensure that it is active and applicable to the item in question.
  Check Plant and Vendor: Confirm that the plant and vendor associated with the purchase order line item are allowed under the terms of the principal purchase agreement.
  Consult Long Text: Review the long text associated with the error message for additional details and specific conditions that may apply.
  Adjust Purchase Order: If necessary, adjust the purchase order to either use a different agreement that is valid for the item or modify the item details to align with the agreement.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME33K (Display Contract) to view the details of the principal purchase agreement and check its conditions.
  Documentation: Refer to SAP documentation or help files for more detailed explanations of purchase agreements and their configurations.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP MM (Materials Management) expert for further assistance.
  
  By following these steps, you should be able to identify the root cause of the error and implement the necessary changes to resolve it.