How To Fix RETJP114 - Employee name (Kana) does not exist; enter the name first

SAP Error Message - Details

• Message type: E = Error

• Message class: RETJP - Error Messages for Retirement and Rehirement

• Message number: 114

• Message text: Employee name (Kana) does not exist; enter the name first

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message RETJP114 - Employee name (Kana) does not exist; enter the name first ?

  The SAP error message RETJP114 indicates that the system is unable to find the Kana (phonetic) representation of an employee's name in the database. This typically occurs when you are trying to enter or process employee data, and the Kana name has not been defined for that employee.
  Cause:
  
  Missing Kana Name: The employee record does not have a Kana name entered in the system.
  Data Entry Error: The Kana name might have been incorrectly entered or not entered at all.
  Configuration Issues: There may be issues with the configuration of the employee master data settings in SAP.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Master Data:
  
  Go to the employee master data transaction (e.g., PA30 for HR master data).
  Search for the employee in question.
  Check if the Kana name field is filled. If it is empty, you will need to enter the Kana name.
  
  
  
  Enter Kana Name:
  
  If the Kana name is missing, enter the appropriate Kana representation of the employee's name.
  Save the changes to the employee record.
  
  
  
  Verify Data Entry:
  
  Ensure that the Kana name is entered correctly, following the proper format and conventions.
  
  
  
  Consult with HR or Data Management Team:
  
  If you are unsure about the correct Kana name to enter, consult with your HR department or the team responsible for employee data management.
  
  
  
  Check Configuration:
  
  If the issue persists, it may be necessary to check the configuration settings related to employee data in SAP. This may require assistance from an SAP HR consultant or system administrator.
  
  
  
  Related Information:
  
  Kana Name: In Japanese, Kana refers to the phonetic scripts used to represent sounds. It is important for proper name representation in systems that handle Japanese characters.
  SAP HR Module: This error is typically encountered in the SAP Human Resources (HR) module, which manages employee data and related processes.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PA40 (Personnel Actions) for managing employee records.
  
  By following these steps, you should be able to resolve the RETJP114 error and ensure that the employee's Kana name is correctly entered in the system.