How To Fix RETJP026 - The length of the employeeÆs Katakana name is longer than 30 bytes

SAP Error Message - Details

• Message type: E = Error

• Message class: RETJP - Error Messages for Retirement and Rehirement

• Message number: 026

• Message text: The length of the employeeÆs Katakana name is longer than 30 bytes

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message RETJP026 - The length of the employeeÆs Katakana name is longer than 30 bytes ?

  The SAP error message RETJP026 indicates that the length of an employee's Katakana name exceeds the allowed limit of 30 bytes. This error typically arises in the context of employee master data, particularly when dealing with Japanese characters, which can take up more space than standard ASCII characters.
  Cause:
  
  Data Entry Error: The employee's Katakana name may have been entered incorrectly or is simply too long.
  System Configuration: The system may have been configured to accept a maximum of 30 bytes for Katakana names, which is a common limitation in SAP systems.
  Data Migration Issues: If data was migrated from another system, it may not have been properly validated, leading to names that exceed the byte limit.
  
  Solution:
  
  
  Review and Edit the Name: 
  
  Go to the employee master data in SAP (transaction code PA30 or PA40).
  Locate the employee record that is causing the error.
  Check the Katakana name field and ensure that it does not exceed 30 bytes. If it does, shorten the name appropriately.
  
  
  
  Data Validation: 
  
  Implement validation checks during data entry to prevent users from entering names that exceed the byte limit.
  
  
  
  System Configuration: 
  
  If necessary, consult with your SAP Basis or technical team to review the configuration settings related to employee master data and see if adjustments can be made to accommodate longer names, although this may not always be feasible due to system constraints.
  
  
  
  Data Migration Review: 
  
  If the issue arose during a data migration process, review the migration scripts or tools used to ensure they correctly handle the byte length for Katakana names.
  
  
  
  Related Information:
  
  Character Encoding: In SAP, Katakana characters are typically encoded in a way that each character can take up to 2 bytes. Therefore, the limit of 30 bytes means that you can have a maximum of 15 Katakana characters.
  SAP Notes: Check SAP Notes for any updates or patches related to this error message. Sometimes, SAP releases notes that provide additional guidance or fixes for specific issues.
  User Training: Ensure that users entering employee data are trained on the limitations and requirements for entering names in different languages, especially in systems that handle multiple languages.
  
  By addressing the above points, you should be able to resolve the RETJP026 error and ensure that employee names are entered correctly within the system's constraints.