How To Fix RECPSF042 - Choose an output device

SAP Error Message - Details

• Message type: E = Error

• Message class: RECPSF - Correspondence Using Smart Forms

• Message number: 042

• Message text: Choose an output device

What causes this issue?

You have to define an output device (required entry field).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

We recommend specifying an output device in the user master record so
that you do not have to repeat the entry every time you start the
system.
To do so, use one of the following options:
(1) If you are currently in a correspondence program:
Choose the output device in the <ZK>Output Control</> tab page and then
flag @LX@ <ZK>Use Default Output Device</>.
(2) Change the setting in the user master record. The field is under the
<ZK>Defaults</> tab page in the <ZK>Spool Control</> area. Your changes
take effect the next time you log on:
<DS:TRAN.SU3>Change the user master record now</>.
Choose the menu path <ZK>System -> User Profile -> Own Data </>
You will find more information on defining the output device
<DS:DE.RECPTDDEST>here</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RECPSF042 - Choose an output device ?

  The SAP error message RECPSF042: Choose an output device typically occurs when a user attempts to print a document or report in SAP but has not specified an output device (printer) for the print job. This can happen in various contexts, such as when generating reports, invoices, or other documents.
  Cause:
  
  No Output Device Selected: The user has not selected a printer or output device in the print dialog.
  Default Printer Not Set: The user’s default printer may not be configured in their user profile.
  Output Device Configuration: The output device may not be properly configured or may not be available in the system.
  User Authorization: The user may not have the necessary authorizations to access the specified output device.
  
  Solution:
  
  
  Select an Output Device:
  
  When prompted with the error message, go back to the print dialog and select an appropriate output device from the list.
  Ensure that the selected device is active and available.
  
  
  
  Set Default Printer:
  
  Go to the SAP Easy Access screen.
  Navigate to System > User Profile > Own Data (or use transaction code SU3).
  In the Defaults tab, set a default output device under the "Output Device" field.
  
  
  
  Check Output Device Configuration:
  
  Ensure that the output device is correctly configured in the SAP system. This can be done by checking the device settings in transaction code SPAD (Spool Administration).
  Verify that the output device is defined, active, and has the correct settings.
  
  
  
  User Authorizations:
  
  Check if the user has the necessary authorizations to access the output device. This may require assistance from a system administrator or someone with the appropriate permissions.
  
  
  
  Test the Output Device:
  
  You can test the output device by going to transaction code SP01 (Spool Request) and checking if there are any existing spool requests for the device.
  You can also print a test page from the output device settings in SPAD.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SPAD: Spool Administration
  SU3: User Profile Maintenance
  SP01: Spool Request Overview
  
  
  
  Documentation: Refer to SAP Help documentation for more details on configuring output devices and managing user profiles.
  
  
  Support: If the issue persists after trying the above solutions, consider reaching out to your SAP Basis team or SAP support for further assistance.
  
  
  By following these steps, you should be able to resolve the RECPSF042 error and successfully print your documents in SAP.