How To Fix RECD505 - Actual item without accounting document (&1 - &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: RECD -

• Message number: 505

• Message text: Actual item without accounting document (&1 - &2)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message RECD505 - Actual item without accounting document (&1 - &2) ?

  The SAP error message RECD505 "Actual item without accounting document (&1 - &2)" typically occurs in the context of the SAP Controlling (CO) module, particularly when dealing with actual postings in cost accounting. This error indicates that there is an actual item (such as a cost or revenue item) that does not have a corresponding accounting document, which is necessary for the system to process the item correctly.
  Cause:
  
  
  Missing Accounting Document: The most common cause of this error is that the actual item has been created without a corresponding accounting document. This can happen due to various reasons, such as:
  
  Manual entries that were not posted correctly.
  Issues during the posting process that prevented the creation of the accounting document.
  Data inconsistencies or corruption in the database.
  
  
  
  Incorrect Configuration: There may be configuration issues in the system that prevent the proper linking of actual items to accounting documents.
  
  
  Timing Issues: If the actual item was created before the accounting document was generated, it may lead to this error.
  
  
  Solution:
  To resolve the RECD505 error, you can take the following steps:
  
  
  Check the Actual Item: Use transaction codes like KSB1 (Cost Centers: Actual Line Items) or KOB1 (Order: Actual Line Items) to review the actual item in question. Look for any discrepancies or missing information.
  
  
  Verify Accounting Document: Check if the accounting document exists for the actual item. You can use transaction codes like FB03 (Display Document) to see if the document is available.
  
  
  Repost the Transaction: If the accounting document is missing, you may need to repost the transaction that created the actual item. Ensure that all necessary data is correctly entered.
  
  
  Run Consistency Checks: Use transaction CKM3 (Material Ledger) or other relevant tools to run consistency checks on your data. This can help identify and rectify any inconsistencies.
  
  
  Consult with Technical Support: If the issue persists, it may be necessary to consult with your SAP Basis or technical support team. They can help investigate deeper issues, such as database inconsistencies or configuration problems.
  
  
  Review Configuration: Ensure that the configuration settings in the Controlling module are correct and that all necessary settings for posting actual items are properly defined.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KSB1, KOB1, FB03, and CKM3 for reviewing actual items and accounting documents.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Review SAP documentation related to the Controlling module for best practices on posting and managing actual items.
  
  By following these steps, you should be able to identify the cause of the RECD505 error and implement a solution to resolve it.