How To Fix RE042 - Amount change leads to negative overall amount

SAP Error Message - Details

• Message type: E = Error

• Message class: RE - Earmarked funds

• Message number: 042

• Message text: Amount change leads to negative overall amount

What causes this issue?

You are processing a reservation document which is in workflow and want
to change the amount. Your change would lead to a negative amount. This
is not allowed. Negative reservations must have a document type where
the "Only negative values" indicator is set.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RE042 - Amount change leads to negative overall amount ?

  The SAP error message RE042 ("Amount change leads to negative overall amount") typically occurs in the context of Real Estate Management (RE) or similar financial transactions where the overall amount of a transaction or a financial document cannot become negative. This error is often encountered when trying to adjust amounts in a contract, invoice, or other financial documents.
  Cause:
  The error is triggered when an adjustment or change to a financial amount results in a total that is less than zero. This can happen due to:
  
  Incorrect Amount Adjustments: If you are trying to reduce an amount (e.g., a rental amount, payment, or invoice) that, when adjusted, results in a negative total.
  Data Entry Errors: Mistakes in entering amounts, such as entering a negative value where it is not allowed.
  Configuration Issues: Incorrect settings in the financial or real estate management module that do not allow for negative balances.
  
  Solution:
  To resolve the RE042 error, you can take the following steps:
  
  
  Review Amounts: Check the amounts you are trying to adjust. Ensure that the new amounts do not lead to a negative overall amount. If necessary, adjust the amounts to ensure they remain positive.
  
  
  Check Document Flow: Look at the document flow related to the transaction. Ensure that all related documents (e.g., invoices, payments) are correctly posted and that there are no discrepancies.
  
  
  Adjustments: If you need to make adjustments, consider whether you need to reverse a previous entry or make a different type of adjustment that does not lead to a negative balance.
  
  
  Consult Configuration: If you suspect that the issue may be related to configuration settings, consult with your SAP administrator or a consultant to review the settings in the Real Estate Management module.
  
  
  Error Logs: Check the error logs for more detailed information about the transaction that caused the error. This can provide insights into what specific amounts are causing the issue.
  
  
  Documentation: Refer to SAP documentation or help resources for specific guidance on handling financial transactions in the RE module.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to Real Estate Management, such as RECN (Change Contract) or REIS (Display Contract).
  User Roles: Ensure that you have the appropriate permissions to make changes to financial documents in the system.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or a qualified SAP consultant for further assistance.