How To Fix RDSV_SD_XX274 - Deleting entries can cause invalid digital signature and reporting data

SAP Error Message - Details

• Message type: E = Error

• Message class: RDSV_SD_XX - Regulatory Document and Signature Validation in SD

• Message number: 274

• Message text: Deleting entries can cause invalid digital signature and reporting data

What causes this issue?

You tried to change recorded application data of specific postings but
document data of subsequent postings with generated digital signature
exist. The validity of these digital signatures is depending on the
record to be changed.
The change can be legally prohibited for the country of the company code
and for the number range that you use since the system settings to
generate digital signatures will be changed into an inconsistent state.

System Response

The system is technically not able to check the consistency of all
digital signature data to prevent the change to avoid that the existing
digital signatures become invalid.

How to fix this error?

You need to check very carefully if you are legally-allowed to delete
these data.
SAP is not responsible for the impact of making digital signature
generation invalid.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RDSV_SD_XX274 - Deleting entries can cause invalid digital signature and reporting data ?

  The SAP error message RDSV_SD_XX274 indicates that there is a potential issue with deleting entries in the system that could lead to an invalid digital signature and affect reporting data. This error typically arises in the context of data integrity and compliance, especially in systems that require strict adherence to data management protocols.
  Cause:
  
  Data Integrity Issues: The error is triggered when an attempt is made to delete entries that are linked to digital signatures or reporting data. This can compromise the integrity of the data, leading to invalid signatures.
  Compliance Requirements: In many industries, data must be retained for compliance reasons. Deleting entries that are part of a signed document or report can violate these regulations.
  System Configuration: The system may be configured to prevent deletions that could affect the integrity of signed documents or reports.
  
  Solution:
  
  Review Deletion Requirements: Before deleting any entries, ensure that it is necessary and compliant with your organization's data retention policies.
  Check Dependencies: Investigate if the entries you are trying to delete are linked to any digital signatures or reporting data. If they are, consider alternative actions such as archiving instead of deleting.
  Consult Documentation: Refer to SAP documentation or your organization's guidelines regarding data management and digital signatures to understand the implications of deleting specific entries.
  Use Alternative Methods: If deletion is not permissible, consider using other methods to manage data, such as marking entries as inactive or archiving them.
  Seek Support: If you are unsure about the implications of a deletion or how to proceed, consult with your SAP support team or a qualified SAP consultant.
  
  Related Information:
  
  Digital Signatures in SAP: Understand how digital signatures work in SAP and the importance of maintaining data integrity.
  Data Retention Policies: Familiarize yourself with your organization's data retention policies to ensure compliance.
  SAP Notes and Knowledge Base: Check SAP Notes for any specific guidance or patches related to this error message.
  Training and Best Practices: Consider training for users on data management best practices to prevent similar issues in the future.
  
  By following these steps, you can address the RDSV_SD_XX274 error effectively while ensuring compliance and data integrity within your SAP system.