How To Fix RDSV_SD_XX017 - Document &1 exists and must not represent a gap; check and correct

SAP Error Message - Details

• Message type: E = Error

• Message class: RDSV_SD_XX - Regulatory Document and Signature Validation in SD

• Message number: 017

• Message text: Document &1 exists and must not represent a gap; check and correct

What causes this issue?

You can only legally record a document number as a gap if this specific
number is 'lost'.
Document <(>&<)>1 exists or might exist in the near future and must not
represent a gap in the relevant document number range.

System Response

The system prevents the recording when a document number exists in the
relevant document database table and you try to enter it as ?lost?.

How to fix this error?

Check if the document number is really 'lost'. Check also if the
document number is assigned to a document that has not yet been finally
committed to the database.
<ZU>Note</>
The system can assign a document number to a posting but the update to
the document database table VBRK is delayed for a longer time period
because of technical settings; for example, during collective postings
or immediate printing calls.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RDSV_SD_XX017 - Document &1 exists and must not represent a gap; check and correct ?

  The SAP error message RDSV_SD_XX017 indicates that there is a gap in the document number range for sales documents. This typically occurs when a document number that is expected to be sequential is missing or has been skipped. The error message suggests that the system has detected a discontinuity in the document numbering, which can lead to issues in reporting and data integrity.
  Cause:
  
  Missing Document Numbers: A document number that should exist in the sequence is missing. This can happen due to various reasons, such as manual deletions, errors during document creation, or issues with number range configuration.
  Incorrect Number Range Configuration: The number range settings for the sales documents may not be correctly configured, leading to gaps.
  Document Deletion: If documents were deleted or archived improperly, it could create gaps in the sequence.
  Custom Development: If there are custom programs or enhancements that manipulate document numbers, they may inadvertently create gaps.
  
  Solution:
  
  
  Check Document Number Range:
  
  Go to the transaction code SNRO (Number Range Objects) and check the number range object related to sales documents (e.g., SD_DOCUMENT).
  Verify the number range intervals and ensure they are correctly defined.
  
  
  
  Identify Missing Documents:
  
  Use transaction codes like VA03 (Display Sales Order) or VF03 (Display Billing Document) to check for the existence of documents in the expected range.
  You can also run a report to identify gaps in the document numbers.
  
  
  
  Correct the Gaps:
  
  If you find missing document numbers, you may need to create the missing documents manually if they are required.
  If the gaps are due to deleted documents, you may need to adjust your processes to prevent this in the future.
  
  
  
  Adjust Configuration:
  
  If the issue is due to incorrect configuration, you may need to adjust the number range settings in the configuration menu (SPRO) under Sales and Distribution > Basic Functions > Number Assignment > Define Number Ranges for Sales Documents.
  
  
  
  Consult SAP Notes:
  
  Check for any relevant SAP Notes that may address this specific error or provide guidance on handling document number gaps.
  
  
  
  Testing:
  
  After making corrections, test the document creation process to ensure that the issue is resolved and that documents are being generated without gaps.
  
  
  
  Related Information:
  
  Documentation: Review SAP documentation related to number ranges and document management in the Sales and Distribution module.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  Support: If the issue persists, consider reaching out to SAP support for assistance, especially if it involves complex configurations or custom developments.
  
  By following these steps, you should be able to identify and resolve the issue causing the RDSV_SD_XX017 error message in your SAP system.