How To Fix RDSV_GEN_XX605 - Tax Identification Number &1 cannot be changed after saving

SAP Error Message - Details

• Message type: E = Error

• Message class: RDSV_GEN_XX - Regulatory Document and Signature Validation

• Message number: 605

• Message text: Tax Identification Number &1 cannot be changed after saving

What causes this issue?

You tried to update the Tax Identification Number.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

If a customer number has been used in documents with a digital
signature, the Tax Identification Number can be changed only if it was
previously empty or it contained a generic value. This restriction
applies to all changes, including the correction of errors.

System Response

The system will prevent all changes of the Tax Identification Number in
the future to ensure a valid tax reporting.

How to fix this error?

Check that the new Tax Identification Number is valid. You cannot
correct it after saving.
<ZU>Note:</>
The data checks for the country with the most restrictive legal
requirements apply if you use the customer/business partner who belongs
to the Tax Identification Number for multiple countries.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RDSV_GEN_XX605 - Tax Identification Number &1 cannot be changed after saving ?

  The SAP error message RDSV_GEN_XX605, which states that the Tax Identification Number (TIN) cannot be changed after saving, typically occurs in the context of maintaining vendor or customer master data. This error indicates that once the TIN has been saved in the system, it becomes immutable due to compliance and regulatory reasons.
  Cause:
  
  Data Integrity: The TIN is a critical piece of information used for tax reporting and compliance. Once it is saved, the system locks it to prevent unauthorized or accidental changes that could lead to discrepancies in tax reporting.
  Business Rules: Many organizations have strict business rules that prevent changes to sensitive data after it has been saved to ensure data integrity and compliance with tax regulations.
  
  Solution:
  
  Review the Requirement: If you need to change the TIN, first assess whether it is absolutely necessary. If it is a mistake, you may need to follow the organization's protocol for correcting such data.
  Contact Support: If a change is required, you may need to contact your SAP support team or system administrator. They may have the ability to unlock the field or provide a process for making the necessary changes.
  Create a New Record: In some cases, it may be easier to create a new vendor or customer record with the correct TIN and then deactivate the old record.
  Use Change Requests: If your organization has a change request process, you may need to submit a formal request to change the TIN, which may involve approval from relevant stakeholders.
  
  Related Information:
  
  Documentation: Check SAP documentation or your organization's internal guidelines regarding changes to master data, especially concerning tax-related information.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., XK02 for vendor changes, FD02 for customer changes) and the specific fields that are locked after saving.
  Compliance: Understand the compliance implications of changing tax identification numbers, as this can vary by country and jurisdiction.
  
  Best Practices:
  
  Always verify the TIN before saving to avoid the need for changes later.
  Maintain a clear audit trail of any changes made to sensitive data.
  Train users on the importance of data integrity and the implications of changing critical information like TINs.
  
  If you continue to face issues or need further assistance, consider reaching out to SAP support or consulting with a professional who specializes in SAP master data management.