How To Fix R7701 - List contains more than 5000 entries

SAP Error Message - Details

• Message type: E = Error

• Message class: R7 - BW: Data basis

• Message number: 701

• Message text: List contains more than 5000 entries

What causes this issue?

The list of InfoObjects to be displayed contains more than 5000 entries.
Since the maximum number of entries that can be displayed at one time in
F4 help is 5000, not all InfoObjects can be shown.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you need to see InfoObjects that are currently not shown in the list,
press <ZH>Cancel i</>n the F4 help popup and press <ZH>Yes</> in
subsequent popup asking if you would like to view an F4 list of the
InfoObjects that have not been displayed yet.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message R7701 - List contains more than 5000 entries ?

  The SAP error message R7701, which states "List contains more than 5000 entries," typically occurs when a report or transaction generates a list of data that exceeds the limit of 5000 entries. This limit is in place to prevent performance issues and to ensure that the system remains responsive.
  Cause:
  
  Large Data Set: The primary cause of this error is that the query or report you are running is attempting to retrieve or display more than 5000 records.
  Inefficient Selection Criteria: The selection criteria used in the report may be too broad, resulting in a large number of records being fetched.
  System Configuration: The system may be configured to limit the number of entries displayed for performance reasons.
  
  Solutions:
  
  Refine Selection Criteria: Narrow down the selection criteria to reduce the number of records returned. This can be done by adding filters or parameters to the report.
  Use Pagination: If the report allows, implement pagination to display results in smaller chunks rather than all at once.
  Export Data: If you need to analyze a large dataset, consider exporting the data to a file (e.g., Excel) instead of displaying it directly in SAP.
  Change User Settings: In some cases, user settings can be adjusted to allow for more entries to be displayed, but this is generally not recommended due to performance concerns.
  Check for Custom Reports: If you are using a custom report, review the code to ensure it is optimized for performance and does not retrieve unnecessary data.
  Consult SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or solutions specific to your version of SAP.
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for your specific module or transaction to understand the limitations and best practices for data retrieval.
  Performance Considerations: Always consider the performance implications of retrieving large datasets in SAP, as it can affect system performance for all users.
  SAP Community: Engage with the SAP Community forums for insights and solutions from other users who may have encountered similar issues.
  
  By following these steps, you should be able to address the R7701 error and improve the performance of your SAP reports.