How To Fix R11603 - Setting a system status without deletion/archiving check not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: R11 - Business Partner and BDT

• Message number: 603

• Message text: Setting a system status without deletion/archiving check not allowed

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message R11603 - Setting a system status without deletion/archiving check not allowed ?

  The SAP error message R11603, which states "Setting a system status without deletion/archiving check not allowed," typically occurs when there is an attempt to change the system status of a document or object in SAP without ensuring that the necessary checks for deletion or archiving have been performed. This is a safeguard to prevent unintended data loss or inconsistencies in the system.
  Cause:
  The error is usually triggered in the following scenarios:
  
  Status Change Attempt: You are trying to change the status of an object (like a document, order, etc.) that requires a check for deletion or archiving.
  Configuration Settings: The system is configured to enforce checks for certain statuses, and the current operation does not comply with these settings.
  Authorization Issues: The user may not have the necessary authorizations to perform the status change.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration:
  
  Review the configuration settings related to the status management of the object you are working with. Ensure that the necessary checks for deletion or archiving are in place.
  You may need to consult with your SAP Basis or configuration team to understand the specific settings for the object type.
  
  
  
  Perform Deletion/Archiving Check:
  
  Before changing the status, ensure that any required deletion or archiving checks are performed. This may involve running specific transactions or reports that validate the status change.
  
  
  
  Review User Authorizations:
  
  Ensure that the user attempting to change the status has the necessary authorizations. You may need to check the user's roles and permissions in the SAP system.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for the specific module you are working with. This can provide insights into the status management process and any prerequisites for changing statuses.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They can provide more detailed guidance based on your specific system configuration and version.
  
  
  
  Related Information:
  
  Transaction Codes: Depending on the object type, you may be using different transaction codes (e.g., VA02 for sales orders, ME22N for purchase orders) to change statuses.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context.
  System Logs: Review system logs (transaction SLG1) for any additional error messages or warnings that may provide more context about the issue.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.