How To Fix >R039 - System found &2 accounting documents for original bill &1

SAP Error Message - Details

• Message type: E = Error

• Message class: >R -

• Message number: 039

• Message text: System found &2 accounting documents for original bill &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >R039 - System found &2 accounting documents for original bill &1 ?

  The SAP error message R039 indicates that the system has found multiple accounting documents for a specific original bill. This typically occurs during processes such as invoice verification or when trying to post a document that references an original bill that has multiple associated accounting entries.
  Cause:
  
  
  Multiple Accounting Documents: The primary cause of this error is that there are multiple accounting documents linked to the original bill you are trying to process. This can happen due to:
  
  Duplicate postings.
  Multiple invoices or credit memos related to the same original bill.
  Incorrect or incomplete data entry during the invoice posting process.
  
  
  
  Data Integrity Issues: There may be issues with data integrity in the system, such as inconsistencies in the document flow or incorrect references.
  
  
  Solution:
  
  
  Review Accounting Documents: 
  
  Use transaction codes like FB03 (Display Document) to review the accounting documents associated with the original bill. Check for duplicates or any discrepancies.
  Identify the documents that are causing the conflict.
  
  
  
  Correct Duplicate Entries: 
  
  If duplicates are found, determine which entries are valid and which should be reversed or deleted. Use transaction codes like FB08 (Reverse Document) to reverse any incorrect postings.
  
  
  
  Check Document Flow: 
  
  Ensure that the document flow is correct and that all related documents (invoices, credit memos, etc.) are properly linked and accounted for.
  
  
  
  Consult with Finance Team: 
  
  If you are unsure about which documents to keep or delete, consult with your finance or accounting team to ensure compliance with accounting standards and practices.
  
  
  
  System Configuration: 
  
  In some cases, the issue may be related to system configuration. Ensure that the settings for document types and posting rules are correctly configured in the SAP system.
  
  
  
  SAP Notes and Support: 
  
  Check for any relevant SAP Notes that may address this specific error. You can search the SAP Support Portal for updates or patches that may resolve the issue.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB03: Display Document
  FB08: Reverse Document
  FBL1N: Vendor Line Item Display
  FBL3N: G/L Account Line Item Display
  FBL5N: Customer Line Item Display
  
  
  
  Documentation: Review SAP documentation or user manuals related to invoice processing and accounting document management for best practices.
  
  
  User Roles: Ensure that you have the appropriate permissions to view and modify accounting documents in the system.
  
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.