How To Fix QY311 - No material sample exists for inspection lot creation

SAP Error Message - Details

• Message type: E = Error

• Message class: QY - QM: Sample management

• Message number: 311

• Message text: No material sample exists for inspection lot creation

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message QY311 - No material sample exists for inspection lot creation ?

  The SAP error message QY311 ("No material sample exists for inspection lot creation") typically occurs when you are trying to create an inspection lot for a material that does not have a corresponding material sample defined in the system. This can happen in various scenarios, particularly in quality management processes.
  Cause:
  
  Missing Material Sample: The primary cause of this error is that the material you are trying to create an inspection lot for does not have a material sample defined in the system.
  Incorrect Material Master Data: The material master data may not be set up correctly, particularly in the Quality Management (QM) view.
  Inspection Plan Issues: The inspection plan associated with the material may not be correctly configured or may not reference a valid material sample.
  Sample Management Configuration: The configuration for sample management in the Quality Management module may not be set up properly.
  
  Solution:
  To resolve the QY311 error, you can take the following steps:
  
  
  Check Material Sample:
  
  Go to the material master record (transaction code MM03) and check if a material sample is defined for the relevant material.
  If not, you may need to create a material sample using transaction code QP01 (Create Material Sample).
  
  
  
  Review Inspection Plan:
  
  Ensure that the inspection plan associated with the material is correctly set up and that it references the appropriate material sample.
  You can check the inspection plan using transaction code QP01 or QP02.
  
  
  
  Update Material Master:
  
  If the material is missing the QM view or if the QM view is not properly configured, you may need to update the material master to include the necessary quality management data.
  
  
  
  Check Configuration:
  
  Review the configuration settings for sample management in the Quality Management module. Ensure that the settings align with your organization's quality processes.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's internal documentation for specific guidelines on setting up material samples and inspection lots.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  MM03: Display Material Master
  QP01: Create Material Sample
  QP02: Change Inspection Plan
  QA01: Create Inspection Lot
  
  
  
  Quality Management (QM) Module: Understanding the QM module in SAP can help in troubleshooting issues related to inspection lots and material samples.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  
  
  By following these steps, you should be able to identify the root cause of the QY311 error and implement the necessary solutions to resolve it.