How To Fix QY301 - Sample draw. proc. &1 not found for sample determination in insp. lot &2

SAP Error Message - Details

• Message type: E = Error

• Message class: QY - QM: Sample management

• Message number: 301

• Message text: Sample draw. proc. &1 not found for sample determination in insp. lot &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message QY301 - Sample draw. proc. &1 not found for sample determination in insp. lot &2 ?

  The SAP error message QY301 indicates that a sample drawing procedure (sample draw procedure) is not found for the sample determination in the inspection lot. This error typically occurs during the quality inspection process when the system is unable to locate the specified sample drawing procedure for the inspection lot in question.
  Cause:
  
  Missing Sample Drawing Procedure: The sample drawing procedure specified in the configuration is not defined or is missing in the system.
  Incorrect Configuration: The sample drawing procedure may not be correctly assigned to the material or inspection type.
  Data Inconsistency: There may be inconsistencies in the master data or configuration settings related to quality management.
  
  Solution:
  
  
  Check Sample Drawing Procedure:
  
  Go to the transaction code QDP1 (for creating or changing sample drawing procedures) and verify if the sample drawing procedure exists.
  If it does not exist, you may need to create a new sample drawing procedure that meets your requirements.
  
  
  
  Assign Sample Drawing Procedure:
  
  Ensure that the sample drawing procedure is correctly assigned to the relevant material and inspection type. This can be done in the material master under the Quality Management view or in the inspection plan.
  Use transaction code QPM1 to check the assignment of the sample drawing procedure to the inspection type.
  
  
  
  Review Inspection Lot Configuration:
  
  Check the configuration settings for the inspection lot and ensure that the sample drawing procedure is correctly linked to the inspection lot type.
  You can review the configuration in the Quality Management settings in SPRO (SAP Reference IMG).
  
  
  
  Check for Data Consistency:
  
  Ensure that there are no inconsistencies in the master data related to the material, inspection lot, or quality management settings.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for additional guidance on setting up sample drawing procedures and troubleshooting related issues.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  QDP1: Create/Change Sample Drawing Procedure
  QPM1: Maintain Sample Drawing Procedure Assignment
  QA01: Create Inspection Lot
  QA02: Change Inspection Lot
  QA03: Display Inspection Lot
  
  
  
  Quality Management Configuration:
  
  Ensure that the Quality Management module is properly configured in your SAP system, including all relevant settings for inspection types, sample drawing procedures, and material master data.
  
  
  
  SAP Notes:
  
  Check for any relevant SAP Notes that may address specific issues or bugs related to sample drawing procedures and inspection lots.
  
  
  
  By following these steps, you should be able to resolve the QY301 error and ensure that the sample drawing procedure is correctly set up for your inspection lots.