How To Fix QY205 - You cannot make any more new entries

SAP Error Message - Details

• Message type: E = Error

• Message class: QY - QM: Sample management

• Message number: 205

• Message text: You cannot make any more new entries

What causes this issue?

You can create a maximum of 9999 sample-drawing items for a
sample-drawing procedure.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QY205 - You cannot make any more new entries ?

  The SAP error message QY205, which states "You cannot make any more new entries," typically occurs in the context of creating or modifying records in a specific table or transaction where the system has reached a limit on the number of entries that can be made. This can happen in various modules, including Quality Management (QM) or others, depending on the context.
  Cause:
  
  Table Limitations: The error may arise because the underlying database table has reached its maximum number of entries or has been configured to restrict new entries.
  Configuration Settings: Certain configuration settings in SAP may limit the number of entries that can be created in a specific area (e.g., quality notifications, inspection lots).
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to create new entries, leading to this error message.
  Status of the Document: The document or record you are trying to create or modify may be in a status that does not allow further entries.
  
  Solution:
  
  Check Table Limits: If the issue is related to a specific table, check the database table to see if it has reached its limit. You may need to archive old entries or increase the limit if possible.
  Review Configuration: Look into the configuration settings for the module you are working in. Ensure that there are no restrictions on the number of entries allowed.
  User Authorizations: Verify that the user has the necessary authorizations to create new entries. This can be done by checking the user roles and permissions in the SAP system.
  Document Status: If the document is in a status that does not allow new entries, you may need to change its status or create a new document instead.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using specific transaction codes related to Quality Management (e.g., QM01 for creating quality notifications).
  SAP Documentation: Refer to SAP Help documentation for the specific module you are working in for more detailed information on limitations and configurations.
  Support Community: Engage with the SAP Community or forums where other users may have encountered similar issues and can provide insights or solutions.
  
  If the problem persists after trying the above solutions, it may be beneficial to contact your SAP support team or consult with an SAP expert for further assistance.