How To Fix QY021 - You must enter a sample drawing number to add the master record

SAP Error Message - Details

• Message type: E = Error

• Message class: QY - QM: Sample management

• Message number: 021

• Message text: You must enter a sample drawing number to add the master record

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message QY021 - You must enter a sample drawing number to add the master record ?

  The SAP error message QY021 indicates that when trying to create or modify a master record (typically in the context of quality management or material management), the system requires a sample drawing number to be entered. This is often related to quality inspection processes where specific drawings or specifications are necessary for the items being inspected.
  Cause:
  The error occurs because the system is configured to require a sample drawing number for the creation or modification of the master record. This is likely due to the settings in the quality management module or the specific configuration of the material master or inspection plan.
  Solution:
  To resolve this error, you need to ensure that a sample drawing number is provided when creating or modifying the master record. Here are the steps you can take:
  
  
  Check Configuration: Verify the configuration settings in the quality management module to see if the sample drawing number is indeed a required field. This can be done by consulting with your SAP administrator or quality management team.
  
  
  Enter Sample Drawing Number: When you are in the transaction where the error occurs, look for the field labeled "Sample Drawing Number" or similar. Enter the appropriate drawing number that corresponds to the material or inspection plan you are working with.
  
  
  Review Master Data: If you are unsure of what drawing number to use, consult the relevant documentation or speak with the engineering or quality assurance team to obtain the correct drawing number.
  
  
  User Authorization: Ensure that you have the necessary permissions to enter or modify the drawing number in the system. If you do not have the required access, contact your system administrator.
  
  
  Training and Documentation: If this is a recurring issue, consider providing training or documentation for users who are responsible for entering this data to minimize future occurrences of the error.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with the relevant transaction codes related to quality management, such as QI01 (Create Inspection Plan), QI02 (Change Inspection Plan), or MM01 (Create Material).
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. Sometimes, there may be patches or updates that address specific issues.
  Quality Management Module: Understanding the overall configuration and requirements of the Quality Management module in SAP can help prevent similar issues in the future.
  
  If the problem persists after following these steps, it may be beneficial to consult with SAP support or your internal IT team for further assistance.