How To Fix QS729 - You cannot set "Data record is archived" manually

SAP Error Message - Details

• Message type: E = Error

• Message class: QS - QM: Master data

• Message number: 729

• Message text: You cannot set "Data record is archived" manually

What causes this issue?

The selected status can only be assigned automatically by the system
when the data record is written to the archive.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Select another status.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QS729 - You cannot set "Data record is archived" manually ?

  The SAP error message QS729, which states "You cannot set 'Data record is archived' manually," typically occurs in the context of Quality Management (QM) within SAP. This error indicates that the system is preventing the manual setting of a status that indicates a data record has been archived. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Archiving Status: The error arises when a user attempts to manually set a record's status to "archived" when the system has already determined that the record is archived based on its internal logic.
  Data Integrity: SAP enforces certain rules to maintain data integrity and prevent users from manually altering statuses that should be automatically managed by the system.
  Configuration Settings: The system configuration may restrict manual changes to certain statuses, especially for archived records.
  
  Solution:
  
  Check Record Status: Verify the current status of the record in question. If it is already archived, there is no need to set it manually.
  Review Archiving Process: Ensure that the archiving process is functioning correctly. If records are being archived unexpectedly, investigate the archiving settings and processes.
  Use Appropriate Transactions: Instead of trying to set the status manually, use the appropriate SAP transactions or reports designed for handling archived records.
  Consult Documentation: Refer to SAP documentation or help files for guidance on managing archived records in the QM module.
  Authorization Check: Ensure that you have the necessary authorizations to perform actions on the records. Sometimes, restrictions may be in place based on user roles.
  Contact SAP Support: If the issue persists and you believe it is a system error, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context on handling archived records.
  QM Module Documentation: Familiarize yourself with the Quality Management module's documentation to understand how archiving works and the implications of record statuses.
  Training: Consider training sessions or workshops on SAP QM to better understand the system's behavior regarding data records and archiving.
  
  By following these steps, you should be able to address the QS729 error effectively.