How To Fix QP256 - QM data: Maintain inspection point reference

SAP Error Message - Details

• Message type: E = Error

• Message class: QP - Message IDs for function module group QPAA

• Message number: 256

• Message text: QM data: Maintain inspection point reference

What causes this issue?

The inspection defined in the inspection plan header is to take place
using inspection points.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You must create the inspection points during results recording either
with reference to the time or quantity or without a reference.
You define an inspection point reference at the operation level.
Example
"Inspection every 30 minutes". In this case, an inspection is to be
carried out every 30 minutes.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QP256 - QM data: Maintain inspection point reference ?

  The SAP error message QP256, which states "QM data: Maintain inspection point reference," typically occurs in the Quality Management (QM) module when there is an issue with the configuration or data related to inspection points in the system. This error can arise during various processes, such as creating or processing inspection lots, where the system expects certain inspection point data to be maintained but finds it missing or incomplete.
  Cause:
  
  Missing Inspection Point Reference: The most common cause of this error is that the inspection point reference has not been maintained for the material or inspection plan being used.
  Incorrect Configuration: There may be issues with the configuration of the inspection points in the inspection plan or the material master.
  Data Inconsistency: There could be inconsistencies in the data related to the inspection points, such as missing entries in the relevant tables.
  
  Solution:
  To resolve the QP256 error, you can follow these steps:
  
  
  Maintain Inspection Point Reference:
  
  Go to the inspection plan (transaction code QP01 for creating or QP02 for changing).
  Check if the inspection point reference is maintained for the relevant inspection characteristics.
  If not, you need to add the inspection point reference.
  
  
  
  Check Material Master:
  
  Ensure that the material master data is correctly set up for the QM module. You can check this using transaction code MM02 (change material) and navigating to the Quality Management view.
  Verify that the relevant inspection types and settings are correctly configured.
  
  
  
  Review Inspection Plan:
  
  Ensure that the inspection plan is correctly assigned to the material and that all necessary characteristics and inspection points are defined.
  Use transaction code QP03 to display the inspection plan and verify its settings.
  
  
  
  Check for Data Consistency:
  
  Use transaction code QGA1 to check for inconsistencies in the quality management data.
  If inconsistencies are found, you may need to correct them manually or use appropriate SAP tools to resolve them.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to Quality Management and inspection points for additional guidance.
  
  
  
  Contact SAP Support:
  
  If the issue persists after following the above steps, consider reaching out to SAP support for further assistance, especially if it involves complex configurations or custom developments.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  QP01: Create Inspection Plan
  QP02: Change Inspection Plan
  QP03: Display Inspection Plan
  MM02: Change Material Master
  QGA1: Quality Management Data Consistency Check
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to the QP256 error.
  
  
  Quality Management Configuration: Familiarize yourself with the configuration settings in the Quality Management module, as this can help prevent similar issues in the future.
  
  
  By following these steps, you should be able to resolve the QP256 error and ensure that your inspection point references are correctly maintained in SAP.