How To Fix QM853 - Item &1 in purchasing document &2 is either deleted or locked

SAP Error Message - Details

• Message type: E = Error

• Message class: QM - Messages for quality notifications

• Message number: 853

• Message text: Item &1 in purchasing document &2 is either deleted or locked

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message QM853 - Item &1 in purchasing document &2 is either deleted or locked ?

  The SAP error message QM853 indicates that a specific item in a purchasing document is either deleted or locked, which prevents further processing of that item. This error typically arises in the context of Quality Management (QM) when trying to perform actions related to inspection lots, purchase orders, or other related documents.
  Cause:
  
  Deleted Item: The item in question may have been deleted from the purchasing document. This can happen if the document was modified or if the item was removed intentionally or accidentally.
  Locked Item: The item may be locked due to various reasons, such as:
  
  The document is currently being processed by another user.
  The item is in a status that does not allow further processing (e.g., it is on hold or in a blocked status).
  There may be a system lock due to a transaction that is not yet completed.
  
  
  
  Solution:
  
  Check Document Status: Verify the status of the purchasing document and the specific item. Ensure that it is not in a deleted or locked state.
  Unlock the Item: If the item is locked, check if another user is currently processing it. If so, you may need to wait until they complete their transaction. If it is locked due to a system issue, you may need to contact your SAP administrator to resolve the lock.
  Review Change Logs: Check the change logs for the purchasing document to see if the item was deleted or modified. This can provide insights into what happened to the item.
  Recreate the Item: If the item was deleted and you need it for processing, you may need to recreate the item in the purchasing document.
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for specific guidance related to your configuration and processes.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME23N (Display Purchase Order) or ME22N (Change Purchase Order) to view or modify the purchasing document.
  User Authorizations: Ensure that you have the necessary authorizations to access and modify the purchasing document.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Quality Management Integration: Understand how the QM module interacts with purchasing documents, as this may provide context for the error.
  
  If the issue persists after following these steps, it may be beneficial to escalate the matter to your SAP support team for further investigation.