How To Fix QM856 - Status: 'Approval' could not be set

SAP Error Message - Details

• Message type: E = Error

• Message class: QM - Messages for quality notifications

• Message number: 856

• Message text: Status: 'Approval' could not be set

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message QM856 - Status: 'Approval' could not be set ?

  The SAP error message QM856, which states "Status: 'Approval' could not be set," typically occurs in the context of Quality Management (QM) processes, particularly when dealing with quality notifications or inspection lots. This error indicates that the system is unable to change the status of a quality notification or inspection lot to 'Approved' due to certain conditions not being met.
  Causes:
  
  Missing Required Data: The quality notification or inspection lot may be missing required data or fields that need to be filled out before it can be approved.
  Status Management: The current status of the notification or inspection lot may not allow for an approval status to be set. For example, if the lot is already in a status that does not permit approval.
  Authorization Issues: The user attempting to set the status may not have the necessary authorizations to approve the quality notification or inspection lot.
  Configuration Issues: There may be configuration settings in the QM module that restrict the approval process based on certain criteria.
  Dependencies on Other Processes: The approval might depend on the completion of other processes or tasks that have not yet been finalized.
  
  Solutions:
  
  Check Required Fields: Ensure that all mandatory fields in the quality notification or inspection lot are filled out correctly.
  Review Current Status: Check the current status of the notification or inspection lot to ensure it is in a state that allows for approval. If not, you may need to change the status to an intermediate state first.
  Authorization Check: Verify that the user has the necessary authorizations to approve the quality notification or inspection lot. This may involve checking user roles and permissions in the SAP system.
  Consult Configuration: Review the configuration settings in the QM module to ensure that there are no restrictions preventing the approval. This may require assistance from a SAP QM consultant or administrator.
  Complete Dependencies: Ensure that any dependent processes or tasks are completed before attempting to set the approval status.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as QM01 (Create Quality Notification), QM02 (Change Quality Notification), and QM03 (Display Quality Notification) to navigate and manage quality notifications effectively.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or bugs related to this error message.
  Documentation: Review SAP documentation or help files related to Quality Management for additional insights into status management and approval processes.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or a technical consultant who can provide deeper insights into the specific configuration and setup of your SAP environment.