How To Fix QM253 - There are only &1 &2 in &3

SAP Error Message - Details

• Message type: E = Error

• Message class: QM - Messages for quality notifications

• Message number: 253

• Message text: There are only &1 &2 in &3

What causes this issue?

Only &v1& &v2& of your selected material is in &v3&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the quantity to be returned.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QM253 - There are only &1 &2 in &3 ?

  The SAP error message QM253 ("There are only &1 &2 in &3") typically occurs in the Quality Management (QM) module when you are trying to perform an action that requires a certain quantity of inspection lots, but the system indicates that there are not enough available lots to fulfill the request.
  Cause:
  The error message QM253 is usually triggered by one of the following reasons:
  
  Insufficient Inspection Lots: The number of inspection lots available in the system is less than what is required for the operation you are trying to perform.
  Incorrect Selection Criteria: The selection criteria used to filter inspection lots may be too restrictive, leading to fewer lots being available than expected.
  Status of Inspection Lots: The inspection lots that are available may not be in a status that allows them to be processed (e.g., they may be completed, canceled, or in a different status).
  
  Solution:
  To resolve the QM253 error, you can take the following steps:
  
  
  Check Available Inspection Lots:
  
  Go to the relevant transaction (e.g., QA32 for displaying inspection lots) and check how many inspection lots are available.
  Ensure that the lots you need are not already processed or in a status that prevents further action.
  
  
  
  Adjust Selection Criteria:
  
  If you are using specific selection criteria to filter inspection lots, consider broadening these criteria to include more lots.
  Ensure that you are not inadvertently excluding lots that should be available.
  
  
  
  Review Lot Status:
  
  Check the status of the inspection lots. If they are in a status that does not allow processing, you may need to change their status or select different lots.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for additional context on the error message and its implications.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in the QM module, such as QA32 (Display Inspection Lots), QA11 (Record Results), and QA12 (Change Results).
  SAP Notes: Check for any SAP Notes related to this error message for potential patches or updates that may address the issue.
  User Authorization: Ensure that you have the necessary authorizations to view and process inspection lots in the system.
  
  By following these steps, you should be able to identify the cause of the QM253 error and take appropriate action to resolve it.