How To Fix QM168 - The notification must be saved before this function is executed.

SAP Error Message - Details

• Message type: E = Error

• Message class: QM - Messages for quality notifications

• Message number: 168

• Message text: The notification must be saved before this function is executed.

What causes this issue?

Whilst processing this notification, you have executed a function that
has just been performed, or is similar to a function that has just been
performed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Save the notification and execute the function once more, to avoid
complications.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QM168 - The notification must be saved before this function is executed. ?

  The SAP error message QM168, which states "The notification must be saved before this function is executed," typically occurs in the context of Quality Management (QM) notifications. This error indicates that you are trying to perform an action on a notification that has not yet been saved. Here’s a breakdown of the cause, solution, and related information for this error:
  Cause:
  
  Unsaved Notification: The primary cause of this error is that the user is attempting to execute a function (such as changing the status, adding attachments, or processing the notification) on a notification that has not been saved yet.
  User Workflow: The user may have filled out the notification form but has not clicked the "Save" button to store the data in the system.
  
  Solution:
  
  Save the Notification: Before executing any further actions, ensure that you save the notification. You can do this by clicking the "Save" button (usually represented by a disk icon) in the notification screen.
  Check for Required Fields: If the notification cannot be saved, check if all required fields are filled out. Ensure that mandatory information is provided before saving.
  Review User Permissions: If you are unable to save the notification due to permission issues, consult with your SAP administrator to ensure you have the necessary authorizations.
  Follow the Correct Workflow: Make sure you are following the correct sequence of actions as per your organization's workflow for handling notifications.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as IW21 (Create Notification), IW22 (Change Notification), and IW23 (Display Notification) to navigate through the notification process effectively.
  SAP Documentation: Refer to SAP Help documentation for detailed information on Quality Notifications and their management.
  User Training: If this error is common among users, consider providing training sessions to ensure that all users understand the process of creating and managing notifications in SAP.
  
  By following these steps, you should be able to resolve the QM168 error and proceed with your work in SAP.