How To Fix QM003 - Supplier &1 has not been created for purchasing organization &2

SAP Error Message - Details

• Message type: E = Error

• Message class: QM - Messages for quality notifications

• Message number: 003

• Message text: Supplier &1 has not been created for purchasing organization &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message QM003 - Supplier &1 has not been created for purchasing organization &2 ?

  The SAP error message QM003 indicates that a supplier (vendor) has not been created for a specific purchasing organization. This error typically arises in the context of Quality Management (QM) when trying to perform actions related to a supplier that is not properly set up in the system.
  Cause:
  
  Vendor Not Created: The primary cause of this error is that the vendor (supplier) has not been created in the SAP system for the specified purchasing organization.
  Incorrect Purchasing Organization: The purchasing organization specified in the transaction may not be correctly associated with the vendor.
  Data Inconsistency: There may be inconsistencies in the vendor master data, such as missing information or incorrect settings.
  
  Solution:
  To resolve the QM003 error, follow these steps:
  
  
  Create Vendor:
  
  Navigate to the vendor creation transaction (e.g., XK01 for general vendor creation or MK01 for purchasing organization-specific vendor creation).
  Ensure that you create the vendor for the correct purchasing organization specified in the error message.
  
  
  
  Check Vendor Data:
  
  If the vendor already exists, check the vendor master data using transaction XK03 or MK03.
  Verify that the vendor is assigned to the correct purchasing organization and that all required fields are filled out.
  
  
  
  Maintain Purchasing Organization:
  
  If the vendor is created but not linked to the purchasing organization, you can maintain the purchasing organization data using transaction XK02 or MK02.
  
  
  
  Authorization Check:
  
  Ensure that you have the necessary authorizations to create or modify vendor data in the system.
  
  
  
  Consult Documentation:
  
  If you are unsure about the required fields or settings, refer to SAP documentation or consult with your SAP administrator.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  XK01: Create Vendor (General)
  XK02: Change Vendor (General)
  XK03: Display Vendor (General)
  MK01: Create Vendor (Purchasing)
  MK02: Change Vendor (Purchasing)
  MK03: Display Vendor (Purchasing)
  
  
  
  Master Data Maintenance: Ensure that the vendor master data is maintained correctly, including address, payment terms, and purchasing information.
  
  
  Quality Management Integration: Understand how the vendor is integrated into the Quality Management processes, as this may affect inspections and quality-related transactions.
  
  
  By following these steps, you should be able to resolve the QM003 error and ensure that the vendor is properly set up for the purchasing organization in SAP.