How To Fix QF202 - Reference data for inspection lot was added to newly created item(s)

SAP Error Message - Details

• Message type: E = Error

• Message class: QF - Defects Recording

• Message number: 202

• Message text: Reference data for inspection lot was added to newly created item(s)

What causes this issue?

You have added new items when defects recording was accessing the
notification dialog. When you returned to defects recording, these
newly created items were supplemented with the reference objects from
the inspection lot.

System Response

Depending on which defects recording level you are on, the following
reference objects from the inspection lot are supplemented in the item
record:
Operation, inspection characteristic, material sample, inspection point,
report type, work center, inspector, and so on.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QF202 - Reference data for inspection lot was added to newly created item(s) ?

  The SAP error message QF202, which states "Reference data for inspection lot was added to newly created item(s)," typically occurs in the context of Quality Management (QM) processes within SAP. This message indicates that reference data related to an inspection lot has been added to newly created items, which may not be expected behavior in certain scenarios.
  Cause:
  
  New Item Creation: The error often arises when new items are created in the system, and the system is trying to associate inspection lot data with these items.
  Configuration Issues: There may be configuration settings in the Quality Management module that are not aligned with the business processes, leading to unexpected behavior.
  Master Data Issues: If the material master or inspection plan is not properly set up, it can lead to inconsistencies when creating inspection lots.
  Batch Management: If batch management is enabled, and there are issues with batch data, it can also trigger this message.
  
  Solution:
  
  Review Configuration: Check the configuration settings in the Quality Management module to ensure they align with your business processes. This includes reviewing inspection types, inspection plans, and material master settings.
  Inspect Master Data: Ensure that the material master data and inspection plans are correctly set up. Verify that all necessary fields are filled out and that there are no inconsistencies.
  Check Batch Management Settings: If batch management is being used, ensure that the batch data is correctly maintained and that there are no issues with batch creation or assignment.
  Review Inspection Lot Creation Process: Analyze the process of how inspection lots are created and ensure that it follows the expected workflow. If necessary, adjust the process to prevent the error from occurring.
  Consult SAP Notes: Check the SAP Support Portal for any relevant notes or patches that may address this specific error message. Sometimes, SAP releases updates that fix known issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as QA01 (Create Inspection Lot), QA02 (Change Inspection Lot), and QA03 (Display Inspection Lot) to manage inspection lots effectively.
  Quality Management Documentation: Review SAP documentation related to Quality Management for best practices and guidelines on setting up inspection lots and managing quality processes.
  User Forums and Communities: Engage with SAP user communities or forums where similar issues may have been discussed. This can provide insights and solutions from other users who have faced the same error.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a qualified SAP consultant for further assistance.