How To Fix QC319 - No certificate record could be created in procurement

SAP Error Message - Details

• Message type: E = Error

• Message class: QC - QM: Certificates

• Message number: 319

• Message text: No certificate record could be created in procurement

What causes this issue?

From an incoming electronic certificate, neither a certificate record
could be created or an existing record assigned.
Possible causes:
The affected certificate record is already locked.
The purchase order number and item are incorrect on the electronic
certificate.
No certificate is expected for the purchase order.

How to fix this error?

Check the data on the electronic certificate and Customizing, and if
necessary, repeat inbound processing.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QC319 - No certificate record could be created in procurement ?

  The SAP error message QC319, which states "No certificate record could be created in procurement," typically occurs in the context of quality management and procurement processes. This error can arise due to various reasons related to the configuration or data setup in the SAP system. Below are some common causes, potential solutions, and related information for this error:
  Causes:
  
  Missing Quality Inspection Setup: The quality inspection process may not be properly configured for the material or vendor in question.
  Certificate Type Not Defined: The certificate type required for the procurement process may not be defined in the system.
  Missing Master Data: There may be missing or incorrect master data for the material, vendor, or inspection lot.
  Authorization Issues: The user may not have the necessary authorizations to create certificate records.
  System Configuration Issues: There may be issues with the configuration of the quality management module or the integration with procurement.
  
  Solutions:
  
  
  Check Quality Inspection Setup:
  
  Ensure that the quality inspection process is correctly set up for the material and vendor. This includes checking the inspection type and the relevant settings in the material master.
  
  
  
  Define Certificate Type:
  
  Verify that the certificate type is defined in the system. You can do this by navigating to the relevant configuration settings in the SAP system (usually under Quality Management settings).
  
  
  
  Review Master Data:
  
  Check the material master and vendor master data for completeness and correctness. Ensure that all necessary fields are filled out and that the data is consistent.
  
  
  
  Authorization Check:
  
  Ensure that the user attempting to create the certificate record has the necessary authorizations. This may involve checking user roles and permissions in the SAP system.
  
  
  
  Consult Configuration:
  
  Review the configuration settings for the Quality Management module and its integration with the procurement process. This may involve consulting with a functional consultant or SAP support.
  
  
  
  Check for System Notes or Patches:
  
  Sometimes, specific errors may be addressed in SAP Notes or patches. Check the SAP Support Portal for any relevant notes that may address this issue.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MM01 (Create Material), MM02 (Change Material), QA01 (Create Inspection Lot), and QA32 (Change Inspection Lot).
  Documentation: Refer to SAP documentation for Quality Management and Procurement processes to understand the requirements for certificate records.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a qualified SAP consultant for further assistance.