How To Fix QC209 - Description &1 is used more than once

SAP Error Message - Details

• Message type: E = Error

• Message class: QC - QM: Certificates

• Message number: 209

• Message text: Description &1 is used more than once

What causes this issue?

Characteristic description "&V1&"is used more than once on the
certificate profile:
Characteristic &V2& and characteristic &V3& have the same
characteristic description.

System Response

A receiving system can only automatically process characteristics that
you have transferred electronically, if they can be clearly identified.

How to fix this error?

Ensure that the characteristic descriptions on your certificate are
unique, so that the recipient of the certificate can assign his own
charcteristics correctly.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QC209 - Description &1 is used more than once ?

  The SAP error message QC209, which states "Description &1 is used more than once," typically occurs in the context of Quality Management (QM) when you are trying to create or modify a quality notification, inspection lot, or similar object that has a description field. This error indicates that the description you are trying to use is already associated with another object in the system, leading to a conflict.
  Cause:
  
  Duplicate Descriptions: The primary cause of this error is that the description you are attempting to use is already in use by another record in the same context (e.g., another quality notification or inspection lot).
  Configuration Settings: There may be specific configuration settings in the SAP system that enforce unique descriptions for certain objects.
  Data Entry Errors: Sometimes, this can occur due to data entry errors where the same description is inadvertently entered multiple times.
  
  Solution:
  
  Check Existing Records: Review the existing records in the system to see if the description you are trying to use is already in use. You can do this by searching for existing quality notifications or inspection lots that may have the same description.
  Modify the Description: If you find that the description is indeed in use, consider modifying the description you are trying to enter to make it unique.
  Consult Configuration: If you believe this is an error in the system configuration, consult with your SAP administrator or a functional consultant to review the settings related to descriptions in the QM module.
  Data Cleanup: If there are duplicate entries that should not exist, consider cleaning up the data to remove or consolidate duplicates.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like QM01 (Create Quality Notification) or QA01 (Create Inspection Lot) to access the relevant screens where this error might occur.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. Sometimes, SAP releases updates that address specific error messages or system behaviors.
  Documentation: Review SAP documentation related to Quality Management for best practices on naming conventions and data entry to avoid such conflicts in the future.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to SAP support for further assistance.