How To Fix QB412 - Enter a purchasing document and item for PPAP

SAP Error Message - Details

• Message type: E = Error

• Message class: QB - Message IDs for QM in procurement

• Message number: 412

• Message text: Enter a purchasing document and item for PPAP

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message QB412 - Enter a purchasing document and item for PPAP ?

  The SAP error message QB412 ("Enter a purchasing document and item for PPAP") typically occurs in the context of Quality Management (QM) and is related to the Production Part Approval Process (PPAP). This error indicates that the system requires a purchasing document (like a purchase order) and a specific item number to proceed with the PPAP process.
  Cause:
  
  Missing Purchasing Document: The system expects a valid purchasing document (e.g., Purchase Order) to be associated with the PPAP process, but it is not provided.
  Missing Item Number: The specific item number related to the purchasing document is also required but is not entered.
  Configuration Issues: There may be configuration settings in the QM module that are not set up correctly, leading to this error.
  Data Entry Error: The user may have overlooked entering the necessary details in the relevant fields.
  
  Solution:
  
  
  Enter Purchasing Document and Item:
  
  Navigate to the relevant transaction where you are trying to initiate the PPAP process.
  Ensure that you enter a valid purchasing document number and the corresponding item number in the required fields.
  
  
  
  Check Document Status:
  
  Verify that the purchasing document is active and not blocked or deleted.
  Ensure that the item is relevant for the PPAP process.
  
  
  
  Review Configuration:
  
  If you have access, check the configuration settings in the QM module to ensure that the PPAP process is correctly set up.
  Consult with your SAP QM consultant or administrator if you suspect configuration issues.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to the PPAP process for any additional requirements or steps that may be necessary.
  
  
  
  User Training:
  
  Ensure that users involved in the PPAP process are adequately trained on the necessary steps and data entry requirements.
  
  
  
  Related Information:
  
  PPAP Process: The Production Part Approval Process is a standardized process in the automotive and manufacturing industries to ensure that suppliers can meet the quality requirements of their customers.
  SAP QM Module: The Quality Management module in SAP is used to manage quality processes, including inspections, quality planning, and compliance with standards like PPAP.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to purchasing and quality management, such as ME23N (Display Purchase Order) or QA32 (Change Inspection Lot).
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.