How To Fix QA340 - Inspection lot &1 for order &2 not updated; usage decision already made

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 340

• Message text: Inspection lot &1 for order &2 not updated; usage decision already made

What causes this issue?

The start date of the order was changed. The changed date could not be
transferred to the inspection lot because the usage decision was already
made for the inspection lot.

System Response

The inspection lot was not updated.

How to fix this error?

The date of the inspection lot cannot be changed because the usage
decision is already made.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QA340 - Inspection lot &1 for order &2 not updated; usage decision already made ?

  The SAP error message QA340 indicates that an inspection lot for a specific order has not been updated because a usage decision has already been made for that lot. This typically occurs in the Quality Management (QM) module of SAP when you attempt to make changes to an inspection lot that has already been finalized.
  Cause:
  
  Usage Decision Already Made: The primary cause of this error is that the usage decision (UD) for the inspection lot has already been recorded. Once a UD is made, the inspection lot is considered closed, and no further changes can be made to it.
  Incorrect Process Flow: Attempting to update or change the inspection lot after the UD has been finalized can lead to this error.
  System Configuration: In some cases, system settings or configurations may restrict changes to inspection lots after a UD.
  
  Solution:
  
  Check Usage Decision: Verify if the usage decision has indeed been made for the inspection lot in question. You can do this by navigating to the inspection lot in the QM module and checking the UD status.
  Reopen Inspection Lot: If you need to make changes, you may need to reverse the usage decision. This can typically be done using transaction code QA11 (to reverse the UD) or QA12 (to change the UD). Note that this may require appropriate authorizations.
  Create a New Inspection Lot: If reversing the UD is not feasible or if the changes are significant, consider creating a new inspection lot for the order and performing the necessary inspections again.
  Consult Documentation: Review SAP documentation or consult with your SAP QM module expert for specific procedures related to your organization's processes.
  
  Related Information:
  
  Transaction Codes:
  
  QA32: Display Inspection Lots
  QA11: Record Usage Decision
  QA12: Change Usage Decision
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or bugs related to this error message.
  User Authorizations: Ensure that you have the necessary authorizations to perform actions related to inspection lots and usage decisions.
  Training: If you frequently encounter this error, consider additional training on the QM module to better understand the processes and workflows involved.
  
  By following these steps, you should be able to resolve the QA340 error and proceed with your quality management tasks in SAP.