How To Fix QA230 - You have already recorded an item for material & supplier &

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 230

• Message text: You have already recorded an item for material & supplier &

What causes this issue?

The material has been assigned step-by-step release for the supplier.
However, you have already recorded an item for this material/supplier
combination.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Cancel this item.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QA230 - You have already recorded an item for material & supplier & ?

  The SAP error message QA230 indicates that you are trying to record a quality inspection item for a material and supplier combination that has already been recorded. This typically occurs in the context of quality management (QM) processes within SAP, particularly when dealing with inspection lots and quality notifications.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that an inspection lot for the same material and supplier combination has already been created and recorded in the system.
  System Configuration: There may be specific configurations or settings in the quality management module that prevent multiple entries for the same material and supplier.
  Data Integrity: The system is designed to maintain data integrity and prevent duplicate records, which is why it raises this error.
  
  Solution:
  
  Check Existing Records: Before attempting to record a new item, check if there is already an existing inspection lot for the same material and supplier. You can do this by navigating to the inspection lot overview in the QM module.
  Review Inspection Lot: If an inspection lot already exists, review its status and results. If necessary, you can update or modify the existing lot instead of creating a new one.
  Use Different Material/Supplier: If you need to record a new item, consider using a different material or supplier combination that does not conflict with existing records.
  Consult Documentation: Review SAP documentation or your organization's internal guidelines for handling quality inspections to ensure compliance with processes.
  Contact Support: If you believe this error is occurring in error or if you need further assistance, consider reaching out to your SAP support team or a consultant who specializes in SAP QM.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as QA32 (Change Inspection Lot), QA33 (Display Inspection Lot), and QA11 (Record Results) to manage inspection lots effectively.
  Quality Management Module: Understanding the overall QM module in SAP can help you navigate and resolve issues related to quality inspections more effectively.
  User Authorization: Ensure that you have the necessary authorizations to create or modify inspection lots in the system.
  
  By following these steps, you should be able to address the QA230 error and proceed with your quality management tasks in SAP.