How To Fix QA120 - Supplier &1 does not exist for purchasing organization &2

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 120

• Message text: Supplier &1 does not exist for purchasing organization &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message QA120 - Supplier &1 does not exist for purchasing organization &2 ?

  The SAP error message QA120 indicates that the supplier (vendor) specified does not exist for the purchasing organization in question. This error typically arises during the procurement process when trying to create or process a purchase order, contract, or other purchasing documents.
  Cause:
  
  Vendor Not Created: The vendor may not have been created in the system for the specified purchasing organization.
  Incorrect Vendor Number: The vendor number entered may be incorrect or mistyped.
  Vendor Not Assigned to Purchasing Organization: The vendor exists in the system but is not assigned to the specified purchasing organization.
  Data Inconsistency: There may be inconsistencies in the vendor master data or the purchasing organization settings.
  
  Solution:
  
  
  Check Vendor Existence:
  
  Use transaction code MK03 (Display Vendor) to check if the vendor exists in the system.
  Ensure that you are checking for the correct purchasing organization.
  
  
  
  Create or Update Vendor:
  
  If the vendor does not exist, create it using transaction code MK01 (Create Vendor).
  If the vendor exists but is not assigned to the purchasing organization, you can update the vendor using transaction code MK02 (Change Vendor) and ensure that the vendor is assigned to the correct purchasing organization.
  
  
  
  Verify Vendor Data:
  
  Ensure that all necessary data for the vendor is correctly maintained, including the purchasing organization data.
  Check for any missing or incorrect information in the vendor master record.
  
  
  
  Check Authorization:
  
  Ensure that you have the necessary authorizations to view or modify vendor data.
  
  
  
  Consult with Master Data Team:
  
  If you are unsure about the vendor data or if there are issues with the vendor master data, consult with your organization's master data management team.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  MK01: Create Vendor
  MK02: Change Vendor
  MK03: Display Vendor
  ME21N: Create Purchase Order
  ME22N: Change Purchase Order
  ME23N: Display Purchase Order
  
  
  
  Vendor Master Data: The vendor master data is crucial for procurement processes, and it should be maintained accurately to avoid errors.
  
  
  Purchasing Organization: Ensure that the purchasing organization is correctly set up in the system and that it is linked to the relevant company code.
  
  
  By following these steps, you should be able to resolve the QA120 error and ensure that the vendor is correctly set up for the purchasing organization in SAP.