How To Fix QA078 - Inspection lot & cannot be used for document item & & &

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 078

• Message text: Inspection lot & cannot be used for document item & & &

What causes this issue?

You cannot make a balancing entry for the negative inventory difference
in this inspection lot for one of the following reasons:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The inspection lot data does not correspond with the data for the
document item, (for example, material number, plant, batch, special
stock, account assignment).
The inspection lot is locked.
The lot quantity outstanding is not large enough.

System Response

How to fix this error?

Use the manual transaction for the difference posting.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QA078 - Inspection lot & cannot be used for document item & & & ?

  The SAP error message QA078 indicates that an inspection lot cannot be used for a specific document item. This error typically arises in the context of quality management processes within SAP, particularly when dealing with inspection lots and their associated documents (like purchase orders, production orders, etc.).
  Cause:
  The error can occur due to several reasons, including:
  
  
  Inspection Lot Status: The inspection lot may be in a status that does not allow it to be used for the document item. For example, if the inspection lot is already completed or canceled, it cannot be used.
  
  
  Document Item Not Linked: The document item (like a purchase order item) may not be properly linked to the inspection lot. This can happen if the inspection lot was created for a different document or if there was an error during the creation process.
  
  
  Quality Inspection Type: The inspection type associated with the inspection lot may not be compatible with the document item. For instance, if the inspection type is not set up to allow usage for that specific document.
  
  
  Configuration Issues: There may be configuration issues in the Quality Management module that prevent the inspection lot from being used with the document item.
  
  
  Solution:
  To resolve the QA078 error, you can take the following steps:
  
  
  Check Inspection Lot Status: Verify the status of the inspection lot. If it is completed or canceled, you may need to create a new inspection lot.
  
  
  Verify Document Linkage: Ensure that the inspection lot is correctly linked to the document item. You can check this in the inspection lot details.
  
  
  Review Inspection Type: Check the inspection type associated with the inspection lot and ensure it is appropriate for the document item you are trying to use.
  
  
  Configuration Review: If you suspect configuration issues, consult with your SAP Quality Management consultant or administrator to review the settings related to inspection lots and document items.
  
  
  Recreate Inspection Lot: If necessary, you may need to delete the existing inspection lot and create a new one that is correctly linked to the document item.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more detailed information on the specific error message and its implications.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like QA03 (Display Inspection Lot) to view details about the inspection lot and QA02 (Change Inspection Lot) to make necessary changes.
  Quality Management Configuration: Familiarize yourself with the configuration settings in the Quality Management module, particularly those related to inspection lot creation and management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or your internal SAP team for further assistance.