How To Fix QA054 - Archiving period is not compatible with deletion periods

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 054

• Message text: Archiving period is not compatible with deletion periods

What causes this issue?

You have to archive the data as long as all data is still available in
the data base. Therefore the archiving period (after the usage
decision) has to be the shortest period.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

When selecting the periods, make sure that the archiving period is the
shortest one.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QA054 - Archiving period is not compatible with deletion periods ?

  The SAP error message QA054 indicates that there is a conflict between the archiving period and the deletion periods defined in the system. This typically occurs in the context of Quality Management (QM) when you are trying to archive quality management data, such as inspection lots or quality notifications.
  Cause:
  The error arises when the archiving period set for the data you are trying to archive does not align with the deletion periods that have been configured in the system. Specifically, it means that the data you are attempting to archive is still within the retention period defined for deletion, which prevents the archiving process from proceeding.
  Solution:
  To resolve the QA054 error, you can take the following steps:
  
  
  Check Archiving and Deletion Periods:
  
  Go to the transaction code SARA (Archive Administration).
  Check the archiving object related to the data you are trying to archive (e.g., QM for Quality Management).
  Review the archiving and deletion periods defined in the system. You can find this information in the customizing settings for the archiving object.
  
  
  
  Adjust Deletion Periods:
  
  If the deletion periods are too restrictive, consider adjusting them to allow for archiving. This can be done in the customizing settings under the relevant archiving object.
  Ensure that the deletion periods are set according to your organization's data retention policies.
  
  
  
  Adjust Archiving Periods:
  
  If necessary, you can also adjust the archiving periods to ensure they are compatible with the deletion periods.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation for the specific archiving object you are working with to understand the requirements and configurations.
  
  
  
  Test Archiving:
  
  After making adjustments, perform a test archiving run to ensure that the error does not occur again.
  
  
  
  Consult with SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SARA: Archive Administration
  SARI: Archive Information System
  SCDO: Customizing of Data Archiving Objects
  
  
  
  Archiving Objects:
  
  Each archiving object has specific settings and requirements. Make sure to familiarize yourself with the relevant archiving object for Quality Management.
  
  
  
  Data Retention Policies:
  
  Ensure that your organization’s data retention policies are well-documented and that the SAP system settings reflect these policies.
  
  
  
  By following these steps, you should be able to resolve the QA054 error and successfully archive your quality management data.