How To Fix QA054 - Archiving period is not compatible with deletion periods

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 054

• Message text: Archiving period is not compatible with deletion periods

What causes this issue?

You have to archive the data as long as all data is still available in
the data base. Therefore the archiving period (after the usage
decision) has to be the shortest period.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

When selecting the periods, make sure that the archiving period is the
shortest one.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QA054 - Archiving period is not compatible with deletion periods ?

  The SAP error message QA054 indicates that there is a conflict between the archiving period and the deletion periods defined in the system. This typically occurs in the context of Quality Management (QM) when you are trying to archive quality management data, such as inspection lots or quality notifications.
  
  Cause:
  The error arises when the archiving period set for the data you are trying to archive does not align with the deletion periods that have been configured in the system. Specifically, it means that the data you are attempting to archive is still within the retention period defined for deletion, which prevents the archiving process from proceeding.
  
  Solution:
  To resolve the QA054 error, you can take the following steps:
  
  
  Check Archiving and Deletion Periods:
  
  Go to the transaction code SARA (Archive Administration).
  Check the archiving object related to the data you are trying to archive (e.g., QM for Quality Management).
  Review the archiving and deletion periods defined in