How To Fix QA053 - Deletion period for samples is too short

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 053

• Message text: Deletion period for samples is too short

What causes this issue?

Samples must have longer retention periods than single results.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Adapt the retention periods.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QA053 - Deletion period for samples is too short ?

  The SAP error message QA053, which states "Deletion period for samples is too short," typically occurs in the Quality Management (QM) module when you attempt to delete a sample or a quality inspection lot, but the deletion period defined in the system is shorter than the time that has passed since the sample was created.
  Cause:
  The error is caused by the configuration settings in the Quality Management module, specifically related to the deletion period for samples. This period is defined in the system to prevent the deletion of samples or inspection lots that may still be relevant for quality control and reporting purposes.
  Solution:
  To resolve the QA053 error, you can take the following steps:
  
  
  Check Deletion Period Settings:
  
  Go to the configuration settings for Quality Management.
  Navigate to the path: SPRO > Quality Management > Quality Inspection > Maintain Deletion Period for Samples.
  Review the settings for the deletion period. If the period is too short, consider extending it to allow for the deletion of older samples.
  
  
  
  Adjust Sample Deletion Period:
  
  If you have the necessary authorization, you can modify the deletion period to a longer duration that fits your business requirements.
  Ensure that the new period aligns with your organization's quality management policies.
  
  
  
  Consult with Quality Management Team:
  
  If you are unsure about changing the deletion period, consult with your quality management team or SAP administrator to understand the implications of extending the deletion period.
  
  
  
  Delete Samples After the Period:
  
  If the samples you are trying to delete are older than the defined deletion period, you will need to wait until the period has elapsed before attempting to delete them.
  
  
  
  Use Alternative Methods:
  
  If immediate deletion is necessary and the period cannot be changed, consider using alternative methods to manage the samples, such as archiving or marking them for review.
  
  
  
  Related Information:
  
  Quality Management Configuration: Understanding the configuration settings in the QM module is crucial for managing quality inspection processes effectively.
  SAP Notes and Documentation: Check SAP Notes for any updates or specific guidance related to the QA053 error. SAP's official documentation may also provide insights into best practices for managing deletion periods.
  User Authorizations: Ensure that you have the necessary authorizations to make changes to the deletion period settings or to delete samples.
  
  By following these steps, you should be able to address the QA053 error and manage your quality inspection samples effectively.