How To Fix Q5040 - Conditional chars for controlling char. &1 cannot be considered

SAP Error Message - Details

• Message type: E = Error

• Message class: Q5 - Messages for BAPIs in results recording

• Message number: 040

• Message text: Conditional chars for controlling char. &1 cannot be considered

What causes this issue?

The results confirmation option you have selected does not allow you to
to automatically (in accordance with the valuation of the controlling
characteristic &1) change the status of the conditional characteristics.

System Response

The controlling characteristic is completed without taking the
conditional characteristics into consideration.

How to fix this error?

Switch to a results recording transaction. In this transaction, put the
characteristic in process again and then complete it again. When you are
doing this, do not use any transaction that communicates using the BAPI
modules in results recording, such as the transaction for
process-oriented results recording.
You can, of course, also decide if a confirmation of the conditional
characteristics is required and then do this yourself.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message Q5040 - Conditional chars for controlling char. &1 cannot be considered ?

  The SAP error message Q5040, which states "Conditional chars for controlling char. &1 cannot be considered," typically occurs in the context of quality management (QM) when there are issues related to the configuration of conditional characteristics in the inspection plan or when processing inspection lots.
  Cause:
  
  Missing Configuration: The controlling characteristic (indicated by &1) may not have been properly configured in the system. This could include missing or incorrect settings for the characteristic in the inspection plan.
  Inconsistent Data: There may be inconsistencies in the data related to the conditional characteristics, such as missing values or incorrect assignments.
  Incorrect Usage: The conditional characteristics may not be applicable for the specific inspection lot or material being processed.
  Master Data Issues: There could be issues with the master data related to the material or the inspection plan that prevent the conditional characteristics from being evaluated correctly.
  
  Solution:
  
  Check Inspection Plan: Review the inspection plan associated with the material and ensure that the controlling characteristic is correctly defined and configured. Make sure that all necessary conditional characteristics are included and properly set up.
  Review Characteristic Settings: Go to the characteristic settings in the quality management module and verify that the conditional characteristics are correctly defined and linked to the controlling characteristic.
  Data Consistency: Ensure that all relevant data (e.g., master data, inspection lots) is consistent and correctly maintained. Check for any missing or incorrect entries that could lead to this error.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on configuring conditional characteristics and resolving related issues.
  Testing: After making changes, test the inspection lot processing again to see if the error persists.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as QP01 (Create Inspection Plan), QP02 (Change Inspection Plan), and QA32 (Display Inspection Lot) to navigate and troubleshoot effectively.
  User Forums: Consider visiting SAP community forums or user groups where similar issues may have been discussed, and solutions shared by other users.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a qualified SAP consultant for further assistance.