How To Fix Q3253 - Group code is assigned to a selected set. You cannot delete it

SAP Error Message - Details

• Message type: E = Error

• Message class: Q3 - QM Master Data Messages: Catalogs

• Message number: 253

• Message text: Group code is assigned to a selected set. You cannot delete it

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The group code was not deleted.

How to fix this error?

You must first delete all assignments of this group code to selected
sets. The group code can only be deleted, if the where-used indicator
is not set.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message Q3253 - Group code is assigned to a selected set. You cannot delete it ?

  The SAP error message Q3253 indicates that you are trying to delete a group code that is currently assigned to a selected set in the Quality Management (QM) module. This error typically arises when there is an attempt to remove or delete a group code that is still in use, which is not allowed in SAP to maintain data integrity.
  Cause:
  
  The group code you are attempting to delete is linked to a selected set, which is a collection of characteristics or specifications used in quality inspections.
  The selected set is likely being used in inspection plans, inspection lots, or other QM-related processes.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Usage: Check where the group code is being used. You can do this by:
  
  Navigating to the relevant inspection plans or selected sets in the QM module.
  Using transaction codes like QG01 (for selected sets) or QP01 (for inspection plans) to find references to the group code.
  
  
  
  Remove Assignments: If the group code is assigned to a selected set or inspection plan, you will need to:
  
  Remove the group code from the selected set or inspection plan.
  Ensure that there are no active inspection lots or other processes that reference the group code.
  
  
  
  Delete the Group Code: Once you have confirmed that the group code is no longer in use, you can proceed to delete it:
  
  Use transaction code QG02 to delete the group code after ensuring it is not assigned anywhere.
  
  
  
  Check for Dependencies: If you are unsure about the dependencies, you can use the SAP tools to analyze where the group code is being referenced.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in the QM module, such as:
  
  QG01 - Create Selected Set
  QG02 - Change Selected Set
  QP01 - Create Inspection Plan
  QP02 - Change Inspection Plan
  
  
  
  Documentation: Refer to SAP Help documentation for Quality Management to understand the implications of group codes and selected sets.
  
  
  User Permissions: Ensure you have the necessary permissions to make changes to group codes and selected sets in the system.
  
  
  Testing: After making changes, it is advisable to test the system to ensure that the deletion does not affect other processes.
  
  
  By following these steps, you should be able to resolve the Q3253 error and successfully manage your group codes in SAP.