How To Fix Q3254 - Group code is used by plant settings of &1 for automatic usage decision

SAP Error Message - Details

• Message type: E = Error

• Message class: Q3 - QM Master Data Messages: Catalogs

• Message number: 254

• Message text: Group code is used by plant settings of &1 for automatic usage decision

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message Q3254 - Group code is used by plant settings of &1 for automatic usage decision ?

  The SAP error message Q3254 indicates that there is an issue with the configuration of the quality management (QM) module, specifically related to the automatic usage decision (UD) process. This error typically arises when the system attempts to perform an automatic usage decision for a quality inspection lot, but the group code used for the inspection lot is not properly configured in the plant settings.
  Cause:
  The error message Q3254 is triggered when:
  
  The group code associated with the inspection lot is not defined in the plant settings for automatic usage decision.
  The configuration for the quality management process is incomplete or incorrect.
  The group code may not be assigned to the relevant inspection type or may not be valid for the specific plant.
  
  Solution:
  To resolve the error Q3254, you can follow these steps:
  
  
  Check Group Code Configuration:
  
  Go to the transaction code SPRO to access the SAP Customizing Implementation Guide.
  Navigate to Quality Management > Quality Inspection > Usage Decision > Define Group Codes for Automatic Usage Decision.
  Ensure that the group code used in the inspection lot is defined and properly configured for the relevant plant.
  
  
  
  Review Plant Settings:
  
  In the same area of the configuration, check the settings for the specific plant (denoted as &1 in the error message).
  Ensure that the group code is assigned to the correct inspection type and that all necessary settings are in place.
  
  
  
  Inspect Inspection Lot Characteristics:
  
  Review the characteristics of the inspection lot that is causing the error. Ensure that the group code is appropriate for the inspection type and that it aligns with the quality management processes in place.
  
  
  
  Test Automatic Usage Decision:
  
  After making the necessary adjustments, test the automatic usage decision process again to ensure that the error does not reoccur.
  
  
  
  Consult Documentation:
  
  If the issue persists, refer to SAP documentation or consult with your SAP support team for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  QA32 - Display Inspection Lots
  QA11 - Record Usage Decision
  SPRO - Customizing Implementation Guide
  
  
  
  Quality Management Configuration:
  
  Understanding the configuration of quality management in SAP is crucial for troubleshooting issues related to inspection lots and usage decisions.
  
  
  
  SAP Notes:
  
  Check for any relevant SAP Notes that may address this specific error or provide additional guidance on configuring automatic usage decisions.
  
  
  
  By following these steps, you should be able to resolve the Q3254 error and ensure that the automatic usage decision process functions correctly in your SAP system.