How To Fix PYC_FRW428 - No parent instance found for off-cycle process instance &1

SAP Error Message - Details

• Message type: E = Error

• Message class: PYC_FRW - Payroll Control Center Framework

• Message number: 428

• Message text: No parent instance found for off-cycle process instance &1

What causes this issue?

The productive payroll process for planned off-cycle is the parent of
its subsequent activities process, for example, posting and bank
transfer.
The subsequent activities process instance must use the same pay date
and pay ID as its parent productive payroll process instance to inherit
the selection of employees from the parent process instance.
In this case, the system cannot find the parent process instance for the
given process instance. As a result, the system cannot get the list of
employees for whom the subsequent activities process is to be run.
For more information, see
<DS:SIMG.PYC_D_PYP_OCRSN>documentation for Customizing activity
Maintain Off-Cycle Process</>.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Run the report <LS>Generate Process Instances</> (transaction
PYC_INSTANCE_GES) from SAP Easy Access menu under <LS>Human Resources ->
Payroll -> International -> Tools -> Payroll Control Center</> to
generate or modify relevant process instances.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PYC_FRW428 - No parent instance found for off-cycle process instance &1 ?

  The SAP error message PYC_FRW428 indicates that there is no parent instance found for the specified off-cycle process instance. This error typically occurs in the context of payroll processing, particularly when dealing with off-cycle payroll runs.
  Cause:
  The error can arise due to several reasons:
  
  Missing Parent Instance: The off-cycle payroll run is trying to reference a parent payroll instance that does not exist. This can happen if the parent payroll run was not executed or was deleted.
  Incorrect Configuration: There may be configuration issues in the payroll settings that prevent the system from correctly identifying the parent instance.
  Data Integrity Issues: There could be data inconsistencies or corruption in the payroll data that lead to the inability to find the parent instance.
  Timing Issues: If the off-cycle payroll is being processed before the parent payroll has been finalized, the system may not be able to find the necessary parent instance.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Parent Payroll Run:
  
  Verify that the parent payroll run has been executed successfully. You can do this by checking the payroll results for the relevant period.
  If the parent payroll run has not been executed, run it first before attempting the off-cycle payroll.
  
  
  
  Review Configuration:
  
  Ensure that the payroll configuration is set up correctly. Check the settings related to off-cycle payroll processing in the SAP system.
  Make sure that the off-cycle payroll is configured to reference the correct parent payroll instance.
  
  
  
  Data Consistency Check:
  
  Run data consistency checks to identify any issues with payroll data. Use transaction codes like PU01 or PU03 to check for inconsistencies.
  If inconsistencies are found, you may need to correct them before proceeding with the off-cycle payroll.
  
  
  
  Check for Locks:
  
  Ensure that there are no locks on the payroll data that could prevent the system from accessing the parent instance.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to payroll processing for any specific guidance on this error message.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above steps, consider reaching out to SAP support for further assistance. Provide them with the error message details and any relevant logs.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA03 (Maintain Payroll Area), PC00_MXX_CALC (Payroll Calculation), and PC00_MXX_CEDT (Payroll Results).
  SAP Notes: Search for SAP Notes related to payroll processing and error messages for additional troubleshooting steps or patches.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  
  By following these steps, you should be able to identify and resolve the cause of the PYC_FRW428 error in your SAP system.