How To Fix PYC_FRW356 - No auth. prefix for process &1; run report PYC_GENERATE_STEP first

SAP Error Message - Details

• Message type: E = Error

• Message class: PYC_FRW - Payroll Control Center Framework

• Message number: 356

• Message text: No auth. prefix for process &1; run report PYC_GENERATE_STEP first

What causes this issue?

You are trying to generate check instances for a process using the
<LS>Generate Process Context</> (PYC_GENERATE_CONTEXT) report. The
naming convention for the generated check instances is the combination
of authority prefix (of the process ) and the check type ID. This
combination must not exceed 27 digits.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

To define the authority prefix for a process, use the <LS>Prefix of
Process Authority ID</> (PYC_PREFIX) field of the <LS>Generate Process
Steps</> (PYC_GENERATE_STEP) report).
To change the check type ID, use the Customizing activity
<DS:SIMG.PYD_FRW_1>Create Data Source Types</> <LS>-> Create Data
Source Types</>.
In this case, you must reassign the check type (data source type with
category DF Check Type) to the policy (with class category PY_COCKPIT)
that is assigned to the process. To assign the check type to a policy,
use the Customizing activity
<DS:SIMG.PYD_FRW_2>Classify Data Sources</><LS> -> Set Up Data Source
Classes</>.
<ZH>Note: </>In both cases, you must run the <LS>Generate Process Steps
</> (PYC_GENERATE_STEP) report and the <LS>Generate Process Instances</>
(PYC_GENERATE_PROC_INSTANCE) report again. If you change the authority
prefix for the process, you must use the authorization object P_PYD_INST
to grant process-level authorizations to users.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PYC_FRW356 - No auth. prefix for process &1; run report PYC_GENERATE_STEP first ?

  The SAP error message PYC_FRW356 indicates that there is no authorization prefix defined for the specified process (denoted by &1). This typically occurs in the context of SAP's Profitability Analysis (CO-PA) or similar modules where authorization checks are in place.
  Cause:
  The error arises when:
  
  A process is being executed that requires an authorization prefix, but none has been defined for that specific process.
  The system is unable to find the necessary authorization settings for the process you are trying to execute.
  
  Solution:
  To resolve this error, you need to run the report PYC_GENERATE_STEP. This report is responsible for generating the necessary authorization prefixes for the processes in question. Here are the steps to follow:
  
  
  Run the Report:
  
  Go to the SAP GUI.
  Enter the transaction code for executing reports (e.g., SE38 or SA38).
  Enter the report name PYC_GENERATE_STEP.
  Execute the report.
  
  
  
  Input Parameters:
  
  You may need to provide specific parameters related to the process or the organizational unit for which you are generating the authorization prefix. Make sure to fill in the required fields as per your organization's requirements.
  
  
  
  Check Authorization Prefixes:
  
  After running the report, verify that the authorization prefixes have been generated correctly for the relevant processes. You can check this in the authorization settings or relevant configuration areas.
  
  
  
  Test the Process Again:
  
  Once the prefixes are generated, try executing the process again to see if the error persists.
  
  
  
  Related Information:
  
  Authorization Management: Understanding how authorization management works in SAP is crucial. It involves defining roles and profiles that determine what users can access and perform within the system.
  Documentation: Refer to SAP documentation or help files related to the specific module you are working with (e.g., CO-PA) for more detailed information on authorization settings.
  Support: If the issue persists after following the above steps, consider reaching out to your SAP Basis or Security team for further assistance, as they may need to check the configuration or user roles.
  
  By following these steps, you should be able to resolve the error and ensure that the necessary authorizations are in place for the processes you are working with.